Administrative Assistant/HR

Job Overview
We are a high-end landscape maintenance company seeking a highly organized, self-starting and proactive individual to support our team in daily operations. The ideal candidate will possess excellent communication skills and a strong ability to manage multiple tasks efficiently. This role is pivotal in ensuring smooth office operations while providing exceptional customer service and maintaining an organized front desk environment. This position requires multiple "hats" to be worn on a daily basis, HR Coordinator/Administrative Assistant/Customer Service/Shop Coordinator. This is a full-time, in office position.

HR Coordinator Duties:

• Facilitating the onboarding process for new hires, ensuring a smooth transition into the company.
• Preparing and distributing onboarding paperwork.
• Maintaining accurate and up-to-date employee records, including personnel files and HR databases.
• Answering employee inquiries and providing guidance on HR policies and procedures.
• Manage time effectively to prioritize tasks and meet deadlines.
• May assist with employee relations matters; exit interviews, etc.
• Maintain an organized filing system for easy retrieval of documents.
• Assist with benefits enrollment and communications.

Administrative Assistant/Customer Service Duties:

• Assist Controller with preparation of client proposals.
• Answer Customer Service phone calls with professionalism, demonstrating excellent phone etiquette.
• Assist with clerical duties including filing, data entry, and document management.
• Entering accounts payable into QuickBooks.
• Provide customer service support by addressing inquiries and resolving issues promptly.
• Problem solving client issues with Controller and Owner.
• Maintain multiple spreadsheets to help streamline operations.

Shop Coordinator Duties:

• Work with Project Directors for ordering necessary shop supplies.
• Keep shop organized and schedule workers for maintaining the tidiness of the shop.
• Learn to operate the skid loader to assist in deliveries.
• Maintain shop inventory.
• Maintain equipment preventative maintenance schedule.

Skills

• Strong phone etiquette and interpersonal communication skills.
• Experience in HR/Customer Service/Administrative roles.
• Excellent time management skills to handle multiple responsibilities efficiently.
• Proficient in clerical tasks including filing and data entry.
• Familiarity with Microsoft applications (Excel/Word) as well as Adobe and QuickBooks.
• Bilingual abilities are a plus, enhancing communication with diverse clients.
• A proactive approach to problem-solving and a keen attention to detail.
• Self-starter mentality is a plus.

If you are a motivated individual looking to contribute to a dynamic team while honing your administrative skills, we encourage you to apply for this exciting opportunity.

Job Type: Full-time

Pay: $24.00 - $25.00 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• No weekends

Experience:

• Human resources: 2 years (Required)
• QuickBooks: 2 years (Required)
• Microsoft Office: 2 years (Required)

Ability to Commute:

• Royal Oak, MI 48073 (Required)

Work Location: In person

Salary : $24 - $25