What are the responsibilities and job description for the Payroll Coordinator position at Moss & Associates (Construction)?
Company Overview
Moss is a national privately held construction firm providing innovative solutions resulting in award-winning projects. With regional offices across the United States, Moss focuses on construction management, solar EPC, design-build, and public-private partnerships. The company’s diverse portfolio encompasses a wide range of sectors, including luxury high-rise residential, landmark mixed-use developments, hospitality, K-12 and higher education, justice, solar energy and battery storage, and sports. Moss is ranked by Engineering News-Record as one of the nation’s top 65 general contractors, and the 3rd ranked solar EPC nationwide. Moss prides itself on a strong entrepreneurial culture that honors safety, quality, client engagement and employee development. Its employees consistently rank Moss as one of the best places to work.
POSITION SCOPE AND ORGANIZATIONAL IMPACT
Moss’ Payroll Coordinator I provides comprehensive support for the Payroll Department’s essential tasks with the utmost confidentiality, punctuality, and positive attitude. Keeps the office running with great efficiency and professionalism and works at developing and maintaining detailed and procedural processes that improve accuracy, efficiency and achieve organizational objectives.
Essential Job Duties And Responsibilities
JOB LOCATION: FORT LAUDERDALE, FL
CLASSIFICATION: FULLTIME - SALARY - NON-EXEMPT
REPORTS TO: SENIOR PAYROLL COORDINATOR
Moss is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Moss is a national privately held construction firm providing innovative solutions resulting in award-winning projects. With regional offices across the United States, Moss focuses on construction management, solar EPC, design-build, and public-private partnerships. The company’s diverse portfolio encompasses a wide range of sectors, including luxury high-rise residential, landmark mixed-use developments, hospitality, K-12 and higher education, justice, solar energy and battery storage, and sports. Moss is ranked by Engineering News-Record as one of the nation’s top 65 general contractors, and the 3rd ranked solar EPC nationwide. Moss prides itself on a strong entrepreneurial culture that honors safety, quality, client engagement and employee development. Its employees consistently rank Moss as one of the best places to work.
POSITION SCOPE AND ORGANIZATIONAL IMPACT
Moss’ Payroll Coordinator I provides comprehensive support for the Payroll Department’s essential tasks with the utmost confidentiality, punctuality, and positive attitude. Keeps the office running with great efficiency and professionalism and works at developing and maintaining detailed and procedural processes that improve accuracy, efficiency and achieve organizational objectives.
Essential Job Duties And Responsibilities
- Confirm accurate coding for bonus processing
- Approve bonuses for final payroll processing, ensuring bonuses are dated and charged correctly
- Process weekly bonuses and approve accurate funding to the bank
- Assists HR Team and managers in submitting bonuses and responding to help desk tickets
- Pay and fund biweekly 401K while confirming accurate payment amounts and coding
- Reconcile weekly, monthly, quarterly, and annual payroll tax payments made within the ADP payroll system
- Set up new state and local tax jurisdiction when needed in various accounting systems
- Submit ACH requests to the Accounts Payable Department for funding to ADP for payroll taxes and Fidelity for 401K payments
- Complete verifications of employment (VOE) and other payroll information forms including claims, legal, loans and garnishments
- Work with the Accounting Team to provide accurate job costing details for bonuses
- On a monthly and annual basis, reconcile various payroll accounts and payroll taxes
- Enter and post journal entries to log payroll payments and to correct errors
- Assist with various audits throughout the year by reconciling general ledger accounts and providing backup and documentation
- Assist employees with timesheet questions or related concerns
- Assisting with administrative functions and office support as needed
- Perform other related duties as assigned
- Associate or bachelor’s Degree preferred
- Microsoft Excel – advanced skills a plus but at least basic skills required
- Microsoft Word –basic skills a must
- Experience with Workday a plus
- Must be highly organized
- Ability to multitask in a fast-paced environment
- Ability to deal calmly and professionally with all personality traits throughout the company
- Able to understand basic math and numbers to calculate and pay bonus amounts
JOB LOCATION: FORT LAUDERDALE, FL
CLASSIFICATION: FULLTIME - SALARY - NON-EXEMPT
REPORTS TO: SENIOR PAYROLL COORDINATOR
Moss is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
