What are the responsibilities and job description for the Office Administrator position at Motion Recruitment?
Our client, the leader in the SaaS Identity space has an outstanding contract Workplace & Facilities Coordinator opportunity to join their dynamic team. This is an ONSITE role located in Chicago, IL 60606.
Contract Duration: 6 Months with possibility of longer term extensions
Pay rate: $28/hr
If interested, please email your resume to grace.johnson@motionrecruitment.com
Required Skills & Experience
Experience in front office, workplace Operations and facilities management, Event and Vendor Support and daily office administration.
Reception & Employee Experience
Serve as the first point of contact, creating a welcoming environment for employees, visitors, and vendors.
Greet, direct, and sign-in office visitors; develop strong relationships with stakeholders.
Proactively share office updates with the team when relevant
Manage incoming/outgoing mail and packages efficiently.
Workplace Operations & Facilities
Support office operations in partnership with the Workplace Site Manager.
Open and close the office daily (lights, blinds, supplies, dishwasher, etc.).
Maintain daily organization and cleanliness of common areas (lobby, kitchen, meeting rooms).
Manage inventory and restocking of snacks, beverages, kitchen, and office supplies.
Monitor badge access logs, distribute temporary badges, and assist with security protocols.
Event & Vendor Support
Assist with setup and cleanup for meetings and office events.
Coordinate lunch orders and food delivery logistics.
Work with event hosts to confirm meal types, dietary needs, and service times.
Support on-site vendors with access and workspace assistance.
Administration:
Maintain documentation and spreadsheets for menus, events, orders, and quarterly programs.
Help with internal resource navigation and communication for employees.
Participate in recurring tasks such as updating weekly menus and managing quarterly parking assignments.
Salary : $28
