Office Coordinator

We are seeking an Office Services Coordinator to join our team in Washington, DC. In this role, you will provide essential administrative support to a small team or department, ensuring smooth office operations. As part of the Office Operations function, you will assist with office support tasks for a client, business function, or individual contributor.

Key Responsibilities:

• Provide routine reception and administrative support under direct supervision.
• Greet and direct incoming calls and visitors to the appropriate personnel.
• Troubleshoot routine issues and escalate as necessary.
• Maintain a client-ready reception area, conference rooms, and other common spaces.
• Coordinate building and equipment service requests as needed.
• Perform general clerical duties, including distributing and tracking packages, posting mail, and arranging messenger services.
• Schedule and coordinate meetings, including conference room reservations, equipment setup, and catering arrangements.
• Order office supplies and common-use items for the office.
• Ensure proper maintenance of office equipment such as copiers, printers, and phone systems.
• Manage off-site storage records, including tape backups and hard-copy documents.
• Maintain vendor relationships for office services and supplies.
• Accurately code invoices for expense tracking.
• Provide support in tracking expenses related to brokers and project listings.
• Perform additional duties as needed.

Qualifications:

• High School Diploma or GED required.
• Preferred experience in front desk, concierge, customer service, or hospitality roles.
• Minimum of one year of relevant experience.
• Strong communication skills, with the ability to comprehend and interpret instructions, correspondence, and memos.
• Ability to write routine reports and respond to common inquiries or complaints.
• Strong organizational skills to maintain cleanliness and orderliness in office common areas.
• Basic knowledge of financial terms and principles; ability to calculate simple figures like percentages.
• Problem-solving skills to address standard office situations.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams).
• Ability to work flexible schedules based on business needs.

Physical Requirements:

• Ability to lift up to 40 pounds and perform physical tasks such as setting up meeting rooms and managing office supplies.
• Capability to stand for extended periods.