Medical Staff Office Coordinator

Why Mount Carmel?

With five hospitals, over 60 free-standing outpatient clinics, a college of nursing, a Medicare Advantage plan, and extensive outreach and community wellness programs, Mount Carmel Health System serves more than a million patients in central Ohio each year, and we've been a pillar of this community for more than 130 years. As a proud member of Trinity Health, one of the nation's largest Catholic healthcare delivery systems, our network of caring spans 22 states, 94 hospitals, and 133,000 colleagues nationwide.

We know that exceptional patient care starts with taking care of our colleagues, so we invest in great people and all that we ask in return is that you come to work ready to make a difference and do the right thing.

What we offer:

• Competitive compensation and benefits packages including medical, dental, and vision coverage
• Retirement savings account with employer match starting on day one
• Generous paid time off programs
• Employee recognition incentive program
• Tuition/professional development reimbursement
• Relocation assistance (geographic restrictions apply)
• Discounted tuition and enrollment opportunities at the Mount Carmel College of Nursing

Why Columbus?

The nation's 14th largest city, Columbus, Ohio is one of the fastest growing major metropolitan areas in the Midwest – ranked #1 for population growth, #1 for job growth, #1 for wage growth, and #1 real estate market. And with a vibrant blend of professional sports, world-class attractions, creative cuisines, and a flourishing music and arts scene, you'll never be found wanting for entertainment and experiences to call your own in Columbus. Learn more at www.experiencecolumbus.com!

About the job:

Medical Staff Office is responsible for various administrative duties as requested by the medical staff, chairs of the medical staff departments and committees and Manager of Medical Staff Services.

What you'll do:

• Coordinate credentialing activities including, but not limited to, scheduling orientation interviews for new applicants, chair file reviews for initial appointments, reappointments, additional privileges, interpretation of delineation of clinical privileges, FPPE, etc.)
• Coordinate expirables for the MCHS and joint ventures including, but not limited, to license, dea, insurance, EFM, ACLS/BLS/ATLS, standard care arrangements, etc.
• Coordinate annual physician events (Doctors' Day, Golf Outing, Holiday Celebrations, etc.)
• Practitioner data entry into hospital and medical staff databases
• Exhibits a professional appearance and demeanor
• Dependable, punctual, team player
• Prepares, updates, and distributes monthly calendar of medical staff events.
• Prepares, updates, and distributes the monthly emergency room call schedules.
• Schedules meeting rooms and prepares Service Requests for medical staff meetings on a monthly basis and as needed.
• Responsible for processing timely physician reference verification requests as received.
• Prepares reports and labels from the medical staff database for physicians and Mount Carmel Health System departments, as needed.
• Attends and prepares clinical department, CDC and/or MEC, Committee, and other MCHS medical staff meeting materials including but not limited to agendas, minutes, packets, etc.
• Prepares and coordinates annual dues notices and physician lounge and parking access for physicians and AHPs.
• Maintains and updates physician preference database.
• Maintains and updates Disaster Credentialing tool box.
• Assists with meeting preparation and provides clerical support for Manager, Medical Staff Services and physicians as needed.
• Prepares confidential correspondence/documentation for Medical Staff purposes, as needed.
• Works with other Hospital Departments to assist with compliance to ODH, CMS, and Joint Commission requirements.
• Assists Department Chairs with responsibilities of position in compliance with Medical Staff Bylaws, Rules and Regulations, Joint Commission and Hospital policies.
• Manage incoming in-person, phone calls, faxes, and/or email requests and timely responds .
• Coordinates mailings to medical staff and AHP members as requested.
• Takes work direction and performs administrative work as requested
• Maintains confidentiality in all situations involving Mount Carmel Health System, MSS department, customers and stockholders.

What we're looking for:

• Preferred Education Requirement Associate degree in secretarial sciences or medical field preferred.
• Minimum of five years' experience performing administrative duties
• Ability to take minutes at an adequate speed while remaining accurate.
• Knowledge of Microsoft Office (Word, Excel, Powerpoint, Outlook)
• Clinical background helpful
• Understanding medical terminology preferred.
• Knowledge of Medical Staff Services processes preferred (i.e., credentialing, reappointment, clinical privileging, FPPE, etc.)

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Mount Carmel and all its affiliates are proud to be equal opportunity employers. We do not discriminate on the basis of race, gender, religion, physical disability or any other classification protected under local, state or federal law.

Our Commitment to Diversity and Inclusion

Trinity Health is one of the largest not-for-profit, Catholic healthcare systems in the nation. Built on the foundation of our Mission and Core Values, we integrate diversity, equity, and inclusion in all that we do. Our colleagues have different lived experiences, customs, abilities, and talents. Together, we become our best selves. A diverse and inclusive workforce provides the most accessible and equitable care for those we serve. Trinity Health is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other status protected by law.