Project/Program Specialist

Project/Program Specialist

Position Number: CM-218-2024

Division: Student Services

Department: Dual Enrollment

FTE: 100

Term (month/year): 12 Months/Year

Annual Salary Step Range: $65,621.40 - $83,751.24

Initial Screening Date: 03/27/2025

Open Until Filled: Yes

Position Description 

Position Overview: 

Definition: 

Under general supervision, assists in planning, organizing, coordinating, and providing direction and oversight of assigned projects and/or programs; provides routine administrative and operational support for assigned projects and/or programs; plans and coordinates education and outreach efforts; evaluates program effectiveness and makes recommendations for operational, policy, and procedural improvements; develops, summarizes, and maintains program records and reports; fosters cooperative working relationships with students, staff, and faculty. 

Supervision Received and Exercised: 

Receives general supervision from the assigned managerial personnel. May provide technical and functional direction and training to student workers. 

Class Characteristics: 

This is a project/program specialist classification responsible for assisting in planning, organizing, and coordinating assigned programs, projects, services, and/or activities. Employees at this level are required to be trained in all procedures related to the assigned area(s) of responsibility, working with a high degree of independent judgment, tact, and initiative. The work has technical and programmatic aspects requiring the interpretation and application of policies, procedures, and regulations. Successful performance of the work requires the knowledge of program/project and College activities and extensive student, faculty, and staff contact. This class is distinguished from the Coordinator, Project/Program in that the latter has a higher level of program responsibilities and requires extensive experience in coordinative responsibilities of assigned program. 

Examples of Essential Functions(Illustrative Only):

1. Assists in planning, coordinating, and implementing assigned program, project, services, activities, events, workshops, and outreach and recruitment activities; establishes schedules and methods for providing program, project, services, and/or activities; recommends improvements or modifications; assists in developing and implementing procedures and policies.

2. Provides training, orientation, and guidance to assigned student workers; prepares weekly and daily schedules; reviews and controls quality of work; assists in the recruitment and selection of staff and provides recommendations.

3. Participates in developing goals, objectives, policies, procedures, and work standards for assigned program and/or project to which assigned.

4. Assists in coordinating assigned program and/or project, including identifying stakeholders, conducting needs assessments, gathering data and information, and implementing changes and/or updates; provides on-going support to ensure program and/or project success.

5. Administers evaluation and assessment tools; provides input and documentation for program and/or project evaluations and assessments.

6. Assists in marketing program, project, services, activities, and events through various communication venues and social media; assists in developing flyers, brochures, and other marketing materials; prepares and revises handouts regarding operation protocol for project or program.

7. Coordinates with other departments and divisions to ensure effective and efficient operations, technology, and services of assigned program and/or project.

8. Researches, compiles, and organizes information and data on topics related to assigned programs and/or projects; prepares and assembles reports and other informational materials.

9. Serves as a liaison and contact person to students, staff, and faculty; provides consultative services and advice on assigned programs and/or projects; provides requested data, answers questions, and refers inquiries to the appropriate resource within or outside the College; receives and responds to complaints and questions relating to assigned area of responsibility; reviews problems and recommends corrective actions.

10. Provides administrative assistance and operational support to assigned programs and/or projects; composes, types, edits, and proofreads a variety of documents, including forms, memos, reports, and correspondence.

11. Maintains and updates various databases and filing and record-keeping systems for assigned programs and/or projects.

12. Prepares requisitions to purchase items, maintains inventory of supplies, equipment, and materials as needed; gathers information for advisement purchases for faculty and staff with regards to proposed equipment purchases/maintenance and program effectiveness.

13. Represents the program at meetings both on and off campus; may be assigned to act as a liaison to outside agencies.

14. Promotes an environment of belonging as it relates to diversity, equity, inclusion, social justice, anti-racism, and accessibility.

15. Provides quality customer service when interacting with the public, vendors, students, and College staff, including individuals from minoritized groups.

16. Supports and abides by federal, state, local policies, and Board Policies and Administrative Procedures.

17. Participates on committees, task forces, and special assignments, including, but not limited to Screening and Selection Committees and mandated trainings as required.

18. Prepares and delivers oral presentations related to assigned areas as required.

19. Performs other related or lower classification duties as assigned. 

Qualifications

Knowledge of:

1. Principles and practices of supporting a diverse, equitable, inclusive, socially just, anti-racist, and accessible academic and work environment.

2. Principles, practices, and service delivery needs related to the program area(s) to which assigned.

3. Procedures for planning, implementing, and maintaining assigned program and/or project.

4. Research and reporting methods, techniques, and procedures.

5. Principles and practices of data collection and report preparation.

6. Basic principles and practices of budget administration and accountability.

7. Applicable federal, state, local, and College policies, codes, regulations, technical processes, and procedures related to the program to which assigned.

8. Modern office practices, methods, and computer equipment and applications related to the work.

9. Record keeping principles and procedures.

10. Principles, practices, and techniques of effectively dealing with the public and basic public relations.

11. Techniques for effectively representing the College in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations. 

Skills and Abilities:

1. Advocate for and communicate the College’s vision and commitment to creating a diverse, equitable, inclusive, socially just, anti-racist, and accessible academic and work environment.

2. Participate in addressing gaps in diversity, equity, inclusion, social justice, anti-racism, and accessibility in the recruitment and retention of staff.

3. Participate in providing resources and support towards the goal of a diverse, equitable, inclusive, socially just, anti-racist, and accessible academic and work environment.

4. Inspect the work of others and maintain established quality control standards.

5. Train others in proper and safe work procedures.

6. Identify and implement effective course of action to complete assigned work.

7. Oversees assigned program and/or project operations, services, and activities.

8. Participate in the development of goals, objectives, policies, procedures, and work standards for assigned program and/or project.

9. Conduct research and analyze, interpret, summarize, and present administrative and technical information and data in an effective manner.

10. Make accurate mathematical and statistical computations.

11. Prepare clear and concise reports, correspondence, procedures, and other written materials.

12. Interpret, apply, and explain applicable College policies, rules, and regulations related to areas of responsibility.

13. Establish and maintain a variety of filing, record keeping, and tracking systems.

14. Organize own work, set priorities, and meet critical time deadlines.

15. Use English effectively to communicate in person, over the telephone, and in writing.

16. Learns and applies emerging technologies and, as necessary, to perform duties in an efficient, organized, and timely manner.

17. Review situations accurately and determine appropriate course of action using judgment according to established policies and procedures.

18. Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work. 

Education and Experience:

1. Equivalent to an Associate’s degree from a regionally accredited college; and

2. One (1) full time equivalent year of responsible program or project coordination experience. 

Desirable Qualifications:

• Experience working with policies and procedures relating to diversity, equity, inclusion, social justice, anti-racism, and accessibility preferably in a minority serving institution such as Hispanic Serving Institution (HSI ) and Asian American and Native American Pacific Islander-Serving Institution (AANAPISI ); OR

• Experience with participation in programs relating to diversity, equity, inclusion, social justice, anti-racism, and accessibility preferably in a minority serving institution such as Hispanic Serving Institution (HSI ) and Asian American and Native American Pacific Islander-Serving Institution (AANAPISI ).

Licenses and Certificates:

The incumbent may periodically be required to travel to a variety of locations. If operating a vehicle, employees must have the ability to secure and maintain a valid California driver’s license. 

To apply, visit https://apptrkr.com/6071910

Our Mission: The mission of Mt. San Antonio College is to support all students in achieving their educational goals in an environment of academic excellence. Specifically, the College is committed to providing quality education, services, and workforce training so that students become productive members of a diverse, sustainable, global society. The College pledges to prepare students for lifelong learning through the mastery of basic skills, the achievement of associate degrees and certificates, and the completion of career and transfer pathways. The College will carry out this commitment by providing an engaging and supportive teaching and learning environment for students of diverse origins, experiences, needs, abilities, and goals. The College is dedicated to serving our community through improving economic achievement, advancing civic engagement, enhancing personal well-being, promoting critical thinking, and enriching aesthetic and cultural experiences.

Our Vision: Mt. San Antonio College strives to be regarded as one of the premier community colleges in the nation. We will be viewed as a leader in community college teaching, programs, and services. As a premier community college, we will provide access to quality educational programs and services, focusing on student success within a climate of integrity and respect. We will earn this reputation by consistently exceeding the expectations of our students, our staff, and our community. 

The College is an equal opportunity employer. The policy of the College is to encourage applications from ethnic and racial minorities, women, persons with disabilities, and Vietnam-era veterans. No person shall be denied employment because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex (gender), age, sexual orientation, or the perception that a person has one or more of these characteristics. 

Copyright ©2024 Jobelephant.com Inc. All rights reserved.

https://www.jobelephant.com/

Salary : $65,621 - $83,751