Unit Secretary

Job Title: Unit Secretary
Location: Mountain View Post Acute, Ellensburg, WA
Job Type: Full-Time
Salary: $20-$24 DOE, Credentialing, and Seniority with Mtn View PA WA
Shift: administrative schedule

Essential Duties and Responsibilities:

• Record medical and administrative information in accordance with established charting and documentation policies and procedures.
• Maintain the Daily Census Report and submit it to the Nurse Supervisor/Charge Nurse.
• Keep an up-to-date roster of residents for the assigned unit.
• Fill out resident charge slips and submit them to the Business Office.
• Answer telephone calls, page calls, and deliver messages to residents as needed.
• Maintain a current list of emergency contact numbers for your assigned unit.
• Maintain and forward daily tardy and absentee reports to the Business Office.
• Record appropriate resident identification data on medical records, wristbands, ID cards, and other required documents.
• Transcribe physicians' orders to care plans, medication cards, and treatment plans.
• Report discrepancies found in transcribing orders or charting to the Nurse Supervisor/Charge Nurse.
• Review medication cards for completeness, accuracy, and legibility.
• Chart nurses’ notes that reflect care provided and the resident's response.
• Forward diet orders or changes to the Director of Food Services.
• Notify family members of any changes in the resident’s condition.
• Assist with admissions, transfers, and discharges of residents, including coordinating transportation and packing belongings.
• Complete necessary medical and administrative records upon the resident’s admission, transfer, or discharge.
• Forward completed charts of discharged residents to the Medical Records/Health Information Department.
• Attend facility committee meetings (e.g., Infection Control, Policy Advisory, Quality Assurance) as required.
• Assist the Nurse Supervisor/Charge Nurse in developing work assignments and schedules.
• Maintain a positive working relationship with inter-departmental staff and other facility departments.
• Greet newly admitted residents and escort them to their rooms.
• Encourage attending physicians to document progress notes and orders in a timely manner.
• Notify family members and assist with funeral home arrangements as necessary.
• Participate in annual in-service training programs (e.g., HIPAA, Infection Control, Safety).
• Assist with the infection control program for monitoring communicable diseases.
• Report equipment and supply needs to the Nurse Supervisor/Charge Nurse.
• Ensure all care team members are aware of residents’ care plans and properly follow them.
• Report incidents of fraud, billing discrepancies, or other unethical behavior.
• Treat all residents with kindness, dignity, and respect.
• Record and file incidents/accidents according to established policies.
• Maintain confidentiality and comply with HIPAA regulations.
• Perform other duties as assigned by the Nurse Supervisor/Charge Nurse or Director of Nursing Services.

Qualifications:

• High school diploma or equivalent required.
• CNA Credential preferred but not required
• Experience in healthcare or a related field preferred.
• Strong attention to detail and organizational skills.
• Excellent communication and interpersonal skills.
• Ability to work well with others in a fast-paced environment.
• Knowledge of medical terminology and healthcare documentation preferred.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Proficient with basic computer applications (e.g., Microsoft Office, healthcare management software).