Administrative Support Coordinator

Job Summary:
Mountain View School District is seeking a highly organized and detail-oriented individual to join our team as an Administrative Support Coordinator. This role is integral in supporting the counseling office and students by coordinating college applications, maintaining student records, scheduling appointments, and assisting with scholarships and transcript requests.

About Us:
Woodstock Union Middle/High School values academic excellence and fosters a supportive community for all students. Our school aims to provide a well-rounded education that prepares students for success in their future endeavors.

Key Responsibilities:

• Coordinate college applications and assist with the submission of final transcripts.
• Organize and schedule senior meetings in fall and winter.
• Update the school profile annually and administer the senior survey.
• Upload NCAA and SAT data and review transcripts for accuracy.
• Print final transcripts and provide senior graduate information to local news outlets.
• Provide students with materials for scholarships and coordinate local scholarship opportunities.
• Assist with planning and execution of Senior Awards Night.
• Schedule and facilitate outside visits from military representatives, counselors, and other visitors.
• Assist students throughout the year with schedule changes.
• Organize annual student check-ins with counselors (9th - 11th graders).
• Respond to alumni transcript requests and assist with maintaining student records.
• Generate and provide data and reports requested by administration.
• Serve as a backup substitute teacher coordinator.
• Create and manage the daily message on the lobby TV.
• Print and file grades at the close of the academic year.
• Manage summer office tasks, including handling files for incoming and outgoing students.
• Answer phones, schedule appointments, and provide administrative support to counselors, teachers, students, and parents.

Requirements:

• A high school diploma with 3-5 years of relevant clerical experience or an equivalent combination of education and experience.
• Strong administrative and organizational skills, with experience in records management and clerical support.
• Proficiency in Google Applications, Microsoft Office Suite (Word, Excel), data management systems, mail merge, and communication systems.
• The ability to handle confidential information with discretion.
• Strong written and verbal communication skills, with the ability to draft reports and correspondence.
• The capacity to multitask in a fast-paced environment while maintaining accuracy and attention to detail.
• The ability to work collaboratively with students, faculty, parents, and outside organizations.
• Problem-solving skills with the ability to address a variety of challenges effectively.
• A commitment to diversity, sustainability, and exceptional customer service.