What are the responsibilities and job description for the Project Administrator (onsite) position at MP RPO?
ABOUT OUR CLIENT:
MP's client believes that a building doesn't simply provide shelter. It houses productivity, fuels growth, enables innovation and manifests culture. For 35 years our client has focused on design build as a construction method for its accountability, honesty and transparency. They are strategic designers, pragmatic spenders and tactical in execution, taking projects from architectural ideation through final completion. They don't just build structures, they build character, integrity and optimism in the possible as guarantors of strategic design.
Our client is searching for a Project Administrator that will help ensure the successful execution of construction projects for the Corporation. This position will provide administrative support to the CFO, project teams and clients throughout all phases of the design build process. The Project Administrator will be responsible for managing and organizing project documentation including contracts, subcontracts, change orders and other essential agreements. This position also includes insurance coordination with agents to ensure compliance with prime contract terms, subcontractor insurance compliance, and claims coordination. The incumbent will work closely with legal, planning and project management teams.
WHAT YOU WILL BE DOING:
New Project Set up
o Assist in setting up new projects within the project management system. Ensure all necessary documentation is in place including prime contracts, subcontracts and initial project timelines.
o Coordinate relevant stakeholders to ensure all project details are accurately recorded in internal systems.
o Prepare and organize project folders, both physical and digital, ensuring all relevant documentation is available for immediate access.
Contract Administration and Change Orders
o Support the project planning team by ensuring all contracts are accurately drafted and comply with company standards and legal requirements.
o Collaborate with senior management and legal counsel to finalize contracts ensuring alignment with business goals and compliance with industry regulations.
o Work closely with project managers to process and document prime contract change orders and ensure they are approved by relevant date parties.
Subcontractor and Vendor Management
o Manage the process for issuing subcontracts and ensuring that all subcontractor agreements are properly executed.
o Assist in maintaining an up-to- directory of subcontractors and vendors, ensuring all information is accurate and accessible.
Legal Coordination and Compliance Support
o Coordinate with legal counsel to address any legal concerns related to the project, including disputes, compliance issues, and potential liabilities.
o Assist with the preparation of documentation for legal disputes, claims, and resolutions as needed.
Insurance Coordination
o Work with insurance agent on prime contracts and subcontract insurance requirements.
o Submit insurance claims as required.
o Manage COL tracking
WHAT YOU NEED:
- Minimum of 2 years of experience in project administration, construction or legal support, preferably in the construction field.
- Understanding of construction contracts, insurance, and project management processes.
- Excellent organizational skills with the ability to manage multiple projects simultaneously.
- Proficiency with Microsoft Office Suite (Excel, Word, PowerPoint) and construction management software (e.g., Procore, DocuSign)
- Experience with AIA contract documents, a plus.
ADDITIONAL INFORMATION:
- Onsite: Natick, MA corporate Office
- Schedule: Monday - Friday
- Reports to: CFO
- Generous PTO, medical, dental, vision, 401k match and more!
- Compensation: $65-$75k base plus bonus Opportunity
