Assistant Project Manager

Company Overview

At Highland Development Company, our vision is an integrated approach to development and construction, meaning we operate as one team to provide a seamless business model from preliminary design through onsite coordination and even to our sales team.

General Role Description

The Assistant Project Manager works closely with the Project Manager to manage the full gamut of the construction process. This individual strives to understand how to develop and maintain positive relationships that result in long-term partnerships with clients, subcontractors and consultants. The Assistant Project Manager facilitates consistent and accurate communication with all parties involved in the project process. The individual is a key team member and assists to establish a project focus that includes; how the project fits with the clients’ goals while adhering to schedule and budget as well as the ability to identify project value and maximize the projects’ financial performance.

This position reports to the Project Manager.

High Level Key Responsibilities:

Responsible for reviewing Project Schedule to gain a complete understanding of critical path and ensure buyout, RFI resolution submittals, and procurement are completed to support the critical path

• Facilitate consistent and accurate communication with all parties involved in the project process.
• Assist Project Manager in monitoring schedule performance

Assist in the buy-out of each trade to ensure a positive end result for both MPC and the Subcontractor

• Prepare complete scopes of work for each trade - make sure all exposures are covered up front (even if not covered by original estimate)
• Review & understand notes and comments on the bid tab under the selected Subcontractor
• Prepare the Scope of Work for the selected Subcontractor using the bid tab, specification, design drawings, archived scope specific examples and your knowledge of what it will require to complete that scope of work

Responsible for ensuring scoping, means and methods and schedule are synchronized between field operations and the subcontractors.

• Ensure logistics are factored into scopes of work that are realistic with the project logistic plans.

Responsible for supporting all procedural requirements for compiling the monthly draw

• Set up Schedule of Values with owner approval prior to first billing
• Bill the client in a timely and complete manner (make sure cash flow is a priority)
• Assist in reviewing subcontractors billings monthly against work performed or subcontract agreed upon pay schedule
• Responsible for ensuring positive effective communication with all parties involved in the construction process
• Act as a proactive liaison between Owner, Consultants and Subcontractors
• Assist with and communicate conflicts/issues with clients and subcontractors to Project Management

Responsible for ensuring Project Engineers are completing their responsibilities timely and accurately

• Provide clear direction, responsibilities and expectations to the Project Engineer
• Oversee and review the work of the PE to ensure they are performing all tasks at a high level and report and deficiencies up to project management
• Send pertinent contract information to the Project Engineer to process the Subcontracts / Purchase Orders
• Provide project management support to project engineering to assist in the facilitation of the submittal and RFI process
• Train and develop successors

Responsible for Safety/Risk Management/Finance

• Assist Superintendent in managing safety concerns
• Participate in negotiations and contracting process with Subcontractors to secure executed contracts and agreements in a timely manner
• Understand Owner and Subcontractor Insurance and Bonding and how it relates to projects
• Read and understand the project contract and how it relates to our responsibilities and manage the risks accordingly
• Work with Project Manager to timely and accurately update Job Cost Status Report, including forecasting of costs

Project Specific responsibilities

• Assist with punch out of units as required
• Assist with the building and utility permit applications

• Efficient with Procore