What are the responsibilities and job description for the Accounting Manager position at Mploy Staffing Solutions Ltd?
About the job Accounting Manager
Job Summary :
Manages all financial matters of the agency and causes the required actions to happen for a well-run and healthy accounting department. Handles day-to-day and period (week, month, quarter, annual) tasks for Accounts Receivable and Accounts Payable operations, so all matters are done timely and accurately. Works with leadership and client teams to maintain constant knowledge of client initiatives, to ensure agency operations, client billing and vendor payments are sound and fiscally responsible. Maintains a strong grasp of the financial status of the agency, providing projections and recommendations on how to improve the department, agency financial health, and client relations. Handles day-to-day office operations to ensure the agency runs smoothly. Supports external CFO for monthly reporting and extraordinary financial analysis.
Job Responsibilities :
ACCOUNTS RECEIVABLE
Set up new clients / vendors within Strata & WMJ systems
Routinely meet with the Account Director (AD), reviewing Project Charter to maintain an understanding of each client monthly campaign and budget activity, confirming alignment between Strata, WMJ, and client billing
Create and assemble monthly client billing and supporting materials for client billing, including POP, spend authorizations / work orders
Secure AD approval of billing before transmission to the client
Issue client bills monthly (retainers / pre-bill / flowchart / fee / media by 1st, post-bill by 15th), submitting statements on the 1st of each month
Issue reports to ADs and client teams, working alongside them to manage client budgets appropriately, notifying them of irregularities, supporting the successful landing of campaign projects
Produce and distribute ancillary reports for clients as needed, e.g. : Bart PN / OOH
Reduce A / R aging, follow up with clients for timely payment, record and deposit receivables
Populate and maintain revenue transfer log, conduct transfers, and manage correct fund transfers
Conduct routine (weekly / -) Strata / WMJ data syncs, confirming correct importation and error-free
ACCOUNTS PAYABLE
Work with client account teams to ensure timely collection and processing of the previous month's vendor invoices by the 12th
Process all (operating, media) payables in WMJ, gather / review / retain all supporting material from account teams
Issue vendor payments on the 10th and 25th through the correct account and tool (check, Fast Pay, Positive Pay, Ghost Cards)
Monitor A / P aging, and troubleshoot to reduce excessively delayed payments
Consult with ADs, and the account team for discrepant items
Notify the team of Not Received
Maintain knowledge of payables, and workflow, paying close attention to (addressing) trends and issues that arise
ACCOUNTING / CORPORATION
Manage all bank activities and transfers, monitor bank balances for ACH, irregularities, concerning balances or trends, anticipate income / expenses / transfers impacting balances
Enter monthly credit card transactions for the reconciliation process
Download and reconcile all bank / credit card accounts
Present best practices, and workflows for all areas of accounting and finance within the agency
Maintain strong knowledge of the overarching financial situation of the agency, making recommendations to improve, areas that need attention, best practices
Perform monthly closing of company accounts and client campaigns by 10th of the month
Maintain accurate and healthy chart of accounts / general ledger, making journal entries and adjustments as needed, in accordance with GAAP
Work with & support external CFO for routine reporting and financial strategy, learning their role and growing through their shared knowledge
Prepares and provides CEO with monthly reports (P&L, expense reports, forecast P&L, balance sheet) by the 10th of month
Provide projections for cash flow and quarterly, and annual outlook, ensuring agencies cash flow is adequate to meet commitments
Compile timesheets and associated profitability reports by client / project / staff
Seek profitability improvements and operational efficiencies that benefit the agency, clients, staff
Oversee all financial operations as the relate to agency, clients, staff
Manage taxes, licenses for city & state (Hudson, occupational, property, personal property)
Provide support to external CPA for state, federal tax and associated requirements
Seek out and recommend operational improvements, making recommending new workflows, tools or systems
Contributes to corporate strategy and operations as a key member of leadership team, attending meetings as necessary
Handle all bank deposits, bank issues and banking relationships
OFFICE
Order supplies & equipment, keeping records of the latter
Assist with travel arrangements, handle expense reports / reimbursements
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