What are the responsibilities and job description for the Administrative Office Assistant position at Mr. Holland's Heating, Cooling, Electrical &...?
Mr. Holland’s Home Services started from humble beginnings back in 1997 and has grown to become a staple in all southeastern and surrounding areas of WI. We are a team of home service experts who go the extra mile to ensure peak performance for your home’s heating, air conditioning, plumbing, and electrical systems.
Due to our substantial growth, we are looking to add more qualified team members. We are currently looking for an Administrative Office Assistant at our Jackson, WI location. If you have the experience, we have the right spot for you. Join a company that values growth, teamwork and respect!
Why work for Mr. Holland’s?
- Benefits that start on the 1st of the month following hire date
- Great Growth Opportunities
- Fantastically fun work culture
- Medical (three affordable medical plans to choose from), Dental and Vision Insurance
- Company paid Life Insurance and Employee Assistance Program for yourself, spouse, and children.
- Company paid Short-Term and Long-Term Disability
- Optional Flexible Spending Accounts, Health Savings Accounts, Supplemental Medical Insurance, Pet Insurance, and ID & Legal Shield
- 401k with company match
- Professional and Personal Development, Including Continued Education Assistance
- Paid vacation and major holidays
- Compensation: $22-$26/hour based on experience
Responsibilities:
- Great in Microsoft Excel including data organization, formulas and reporting tools
- Strong data skills with the ability to manage and present data effectively and accurately
- Excellent phone etiquette with clear, professional communication skills
- Make collection calls to ensure timely payments and reduce outstanding balances
- Daily contact with clients regarding past-due accounts; collections experience required
- Follow up on overdue invoices and file liens when necessary
- Provide support on Accounts Receivable (AR) and Accounts Payable (AP) error reports
- Assist Controller with tasks as needed
- Support Warehouse Manager with receipt collection and other needs
- Support with Marketing and Social Media posts as needed
- Process Wells Fargo financing transactions
- Manage & Collect W-9 forms for vendors and contractors
- Assist with some payroll calculations, including overtime tracking
- Make cash and check deposits for the branch as backup
- Invoice customers for completed jobs, ensuring accuracy and timely delivery
- Offer administrative support to managers across multiple departments
- Serve as backup for other staff, including Office Manager and Department Coordinators
- Perform additional administrative duties as assigned, tasks can change daily based on needs
What we need:
- 2 years of Administrative Assistant experience preferred
- Accounts Payable and Accounts Receivable experience preferred
- Experience in collections a plus
- Excellent communication, organization, and time management skills
- Detail oriented and motivated
- Proficient in Microsoft Excel
- ability to work independently and in a fast-paced environment
- relationship-building skills with our branches and vendor
- MINDSET: Desire to challenge the status quo to redefine the industry.
- INTEGRITY: come in with an honest mindset and work hard mentality
Job Type: Full-time
Schedule:
- 8 hour shift
Work Location: In person
Salary : $22 - $26
