What are the responsibilities and job description for the Accounts Payable Coordinator position at MRS GERRYS KITCHEN LLC?
ABOUT THE COMPANY
Mrs. Gerry’s Kitchen, LLC (MGK)was founded in 1973 in Albert Lea, Minnesota. Since then, the company has expanded in every way! Mrs. Gerry’s offers over 120 different products including potato salads, pasta salads, coleslaws, salad kits, specialty salads, and side dishes, including the popular Premium Mashed Potatoes and Mac and Cheese that were introduced in 2005 and, of course, the recipe that started it all – Mrs. Gerry’s Original Potato Salad. Today, Mrs. Gerry’s Salads and Sides are sold coast to coast. In 2020, Mrs. Gerry’s was purchased by Sequel Holdings, LLC. Sequel’s deep industry experience and strategic planning paired with Mrs. Gerry’s ongoing commitment to their employees and the community, ensure long-term value and growth for years to come.
Title: Accounts Payable Coordinator
Department: Accounting/Finance
Location: Albert Lea, MN (on-site)
Reports To: Director of Finance
Status: Non-exempt
Wage: $45,000 - $51,000
Supervision: None
Hours: 7:30am-4:00pm, Monday through Friday. Hours may vary depending on business needs and special projects.
Travel: Local for meetings, mail pickup, and events
BENEFITS
- Health Insurance
- Virtual Primary Care
- Health Savings Account (HSA)
- Dental
- Vision
- Short and Long-term Disability Insurance
- Critical Illness
- Hospital
- Accidental Insurance
- Voluntary Life Insurance for Employee, Spouse, and dependents
- Basic $25,000 Term Life Insurance policy. This is paid 100% by Mrs. Gerry’s Kitchen, LLC for each permanent full-time employee.
- 401(K)
SUMMARY
This position plays a critical role in finance by ensuring accurate and timely processing of invoices and payments. The Accounts Payable Coordinator will work collaboratively with internal departments and external vendors to maintain financial records and processes.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Match purchase orders with invoices and receiving documents, verifying pricing, quantities, and terms: research and resolve discrepancies with vendors and/or purchasing agent.
- Complete coding and GL assignment for all invoices and/or purchasing agent.
- Process all invoices for payment as assigned including preparing checks and ACH payments in a timely manner according to due dates and discount dates.
- Reconcile vendor statements, reviewing them for open items.
- Understand sales/use taxability and identify when the company has a need to self-assess taxes.
- Reconcile company credit card and employee expense reimbursement reports.
- Maintain files and documentation including purchase orders and receiving paperwork in accordance with company policies and accepted accounting practices.
- Assist with month-end close.
- Responsible for communicating with Mrs. Gerry’s Kitchen employees and outside vendors on billing issues and statements.
- Adhere to the financial policies, practices, and procedures.
- Exhibit behaviors that support Mrs. Gerry’s Vision, Mission, and Values.
- Other duties and projects as assigned.
QUALIFICATIONS
- Strong interpersonal and customer relations skills, both written and verbal, to effectively communicate with vendors and employees.
- High degree of accuracy and attention to detail.
- Ability to meet deadlines and skilled at effective time management.
- Self-starter, ability to work independently, and seeks to understand the nuances of each task.
- Critical thinking and analytical capabilities to ensure accuracy of duties performed.
- Organized and flexible during peak times of the month, quarter, and year end to ensure accuracy and timely completion of reporting.
- Knowledge of basic accounting principles and bookkeeping.
- Previous experience in tracking budget expenses.
- Prior experience with software programs to perform complex mathematical calculations, track invoices, issue payments, and produce financial records.
- Ability to adapt to new accounting tools, spreadsheet programs and online billing portals.
TECHNOLOGY
- Intermediate proficiency of Microsoft Suite, including Excel and Outlook. Microsoft Dynamics Navision ERP knowledge is preferred, but not required.
- Typing proficiency of 35 wpm or higher
EDUCATION and/or EXPERIENCE
Associate degree in accounting or a minimum of one year of accounts payable work experience.
LANGUAGE SKILLS
Professional ability to speak, read, and write English.
MATHEMATICAL SKILLS
Ability to add, subtract, multiply, and divide with and without the use of software to check calculations.
REASONING ABILITY
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, and diagram or schedule form.
WORK ENVIRONMENT
Duties are commonly performed in an office setting.
FACILITY ALERGENS
At Mrs. Gerry's, our facility may process items that contain eggs, milk, wheat, soy, fish, crustacea, and tree nuts.
EEO STATEMENT
Mrs. Gerry's is an equal opportunity employer committed to helping you do your best work. We are committed to providing these opportunities regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, pregnancy, or Veteran status.
EMPLOYEE DRUG, ALCOHOL, AND CANNABIS FREE WORKPLACE AND DRUG AND ALCOHOL TESTING POLICY
Mrs. Gerry's has a longstanding commitment to provide a safe, quality-oriented, and productive work environment. Alcohol, drug, and cannabis misuse poses a threat to the health and safety of Mrs. Gerry's employees, visitors, customers, and consumers as well as to the security of the company's equipment, vehicles, facilities, property, and products. For these reasons, Mrs. Gerry's will conduct pre-employment, reasonable suspicion, post-accident/incident drug screens.
Pre-employment drug testing and background screen is required.
Salary : $45,000 - $51,000
