Administrative Assistant (School based)

ESSENTIAL FUNCTIONS:

• Prepare letters, reports and other forms of correspondence.
• Manage student records in the Infinite Campus database. Maintain student records as required, including, but not limited to, student registrations and/or transfer of records between schools.
• Assist the building Principal with budget management and process purchase requests through standard district accounting practices.
• Place and receive telephone calls and record messages; manage the school-wide intercom and public-address system.
• Order and maintain supplies for the School (office and staff).
• Maintain a petty cash fund, student accounts and other financial/budget information.
• Coordinate, prepare and assist with all school-wide and student mailings.
• Update office forms as needed.
• Assist and cover for office colleagues during absences as needed.
• Welcome visitors and volunteers.
• Maintain a professional, confidential and friendly manner to the Williams-Cone community.
• Other duties as assigned.

REQUIREMENTS:

• High School diploma or GED.
• Excellent knowledge and experience with Microsoft Office programs, including Google platform.
• Preferred knowledge of Infinite Campus.
• An aptitude to quickly learn new computer systems as needed including SubFinder Express, ESS and IV.
• Excellent organizational skills.
• Ability to work independently.
• Strong customer service and interpersonal communication skills.
• Ability to work independently and multi-task with a high attention to detail.
• Flexible and enthusiastic learner.
• Maine Department of Education Criminal History Record Check or ability to obtain.