What are the responsibilities and job description for the Accounts Payable Specialist position at MSB Consulting?
About Us
MSB School Services is an educational consulting firm that works directly with the Special Education community. We help our clients maximize their reimbursements from the Medicaid to Schools program, providing much-needed funding back to the school districts that we serve. We are able to accomplish this by always looking to Our Purpose: to collaboratively pursue excellence in Medicaid with school districts in a way that builds compliance, accuracy, and maximization and yields client loyalty
We focus exclusively on meeting the needs of school districts, implementing new technologies and processes with a commitment to excellence in quality and compliance in order to fulfill our purpose. We pride ourselves on going above and beyond the call of duty, not just existing as another billing vendor. MSB is not a one-size-fits-all company; we are versatile and fully customizable to fit each individual district’s needs. Rather than providing districts with only a single person as a resource, our entire company is available as a support system, with each and every member dedicated to our purpose and our guiding principles. We center ourselves on building lasting and meaningful relationships that create a family dynamic for both our clients and our employees. Rooted in community, trust, and transparency, MSB is held to the highest standard to empower and lead our clients and ourselves in a way that is always driven by one singular purpose - to simplify districts' Medicaid experience so they can impact students!
Our Guiding Principles
At MSB, we have a greater sense of direction to help us achieve Our Purpose thanks to our Guiding Principles. Our Guiding Principles outline how a member of the MSB Family should engage with our clients and each other. At the end of the day, our Guiding Principles define the type of person we want to work with and ultimately who we aspire to be. We recommend visiting our Guiding Principles page at http://msbconnect.com/Story/#GuidingPrinciples to learn more.
Overcome Fear
Choose a Positive Attitude
Aspire to Lead
Communicate with Integrity
Learn with Humility
Delight Clients
Celebrate Innovation
Readily Adapts
Promote Teamwork
Establish Trust
Pursue Profit
Position Overview
Accounts Payable Specialists are responsible for receiving, processing, and verifying invoices related to accounts payables. They also track credit card purchases, process payroll, and process payments that come into the company's accounting department from suppliers or customers.
Work Location: Remote
Work Hours/Status: Part Time
Travel Requirements: None required
Compensation: $30 per hour
HR/Employee Benefits:
- 401K with 3% ER Match
- 100% Work-Related expenses covered
Your Impact & Duties:
- Accounts Payable:
- Process, verify, and reconcile invoices to ensure accurate and timely payments.
- Match entries with system reports to verify accuracy.
- Resolve discrepancies with contracts, invoices, or payments and ensure timely payment to vendors.
- Reconcile monthly credit card statements and transactions.
- Maintain accurate and organized historical records for easy reference.
- Review and manage vendor contracts to support business relationships.
- Process exceptions in bank.
- Respond to employee inquiries regarding reimbursements.
- Assisting during internal or external audits, especially around payroll or accounts payable records.
- Charge expenses to accounts and cost centers, record entries.
- Issue stop-payments or purchase order amendments.
- Maintain accounting ledgers by verifying and posting account transactions.
- Maintain a high level of confidentiality.
- Payroll Processing
- Prepare and process payroll cycles (bi-weekly, off-cycle, etc.) with accuracy and timeliness.
- Calculate wages, bonuses, and overtime pay while managing employee payroll records.
- Address employee inquiries regarding payroll, taxes, and deductions.
- Coordinate payroll deductions for health insurance, retirement plans, and other benefits.
- Collaborate with HR on employee changes (hiring, terminations, salary adjustments).
- Administer benefits enrollment and manage deductions in Employee Navigator and BambooHR.
- Assist HR during Open Enrollment periods to ensure smooth benefit updates.
What We’re Looking For:
- Demonstrate a confident and professional demeanor
- Readily adapts to change
- Proficient with computers and technology (Preferred; Microsoft Word, Excel, PPT, Google Suite Applications, Smartsheets, etc).
- Proficient with accounting software (Preferred; QuickBooks, Airbase, etc)
- Ability to work in a fast-paced, self-directed, entrepreneurial environment.
- Positive work attitude and mindset; professional and interpersonal reflection, communication of celebrations and needs.
- Strong organizational and time management skills
- Ability to self-manage tasks and responsibilities
- Exhibits characteristics of MSB Guiding Principles consistently
- Tracking budget expenses
- Attention to detail
- Thoroughness
- Analyzing information
- Accounting
- Vendor relationships
- PC proficiency
- Data entry skills
- General math skills
Required Education:
- High school diploma, GED, or equivalent required
- Previous accounts payable experience
Salary : $30