What are the responsibilities and job description for the Assistant Commercial Property Manager position at MSB Resources?
We have a fantastic opportunity on Long Island for an experienced Assistant Commercial Property Manager. The ideal candidate has excellent communication and problem-solving skills, is proficient in property management software, and can work effectively with the Management team to achieve business goals.
About the Role
- Understand Management's goals for the property and proactively assist the team to meet these goals by reviewing and understanding the building operating plan and helping to organize a plan to achieve milestones set in place by the approved annual building business plan.
- Supervise and assist with the operations of properties and ensure building presentation and operations are maintained according to Company standards and procedures, with a focus on excellent administration, coordination, and customer service skills.
- Maintain communication and availability to all staff levels, help manage the process and procedures associated with the Company operating procedures and protocols, and have a good working knowledge of using a computer and related software (Kardin, Avid, Building Engines, MRI, Smartsheets, etc.).
- Work with the Property Manager and Corporate Management Team to handle multiple projects and assignments, analyze facts, and exercise sound judgment when arriving at conclusions, and participate in the development and review of all property operating reports required (accruals, reforecasts, and reporting budget variances).
- Ensure that accurate records are kept for the status of various projects, tenant requests, preventive & general maintenance, tenant insurance certificates (proper coverage and limits per lease), and any other data required that can have a consequence against property operations.
- Assist the Building Engineers with time sheet entry, remind them of submission every other Friday, and communicate clearly and persuasively at all operating levels, and with vendors and contractors, for both positive and negative situations.
- Write clearly and informatively with the ability to change writing style to meet the needs of various situations, and exercise good problem solving & analytical skills.
- Perform quality control inspection of tenanted spaces, general building presentation, and owner related projects, and have a basic understanding of financial reports.
- Maintain the necessary checks and balances for consistency that staff is following mandated procedures, including the processing of work orders, bill back charges, and tenant requests & notices.
- Ability to enforce and have a general understanding of various Federal, State, and NJ Codes and regulations involving building operations & construction/capital projects.
