Accounts Payable Supervisor

Position Overview

We are seeking a highly skilled and dynamic Accounts Payable Supervisor to join our finance team. The ideal candidate will possess strong leadership abilities, a focus on efficient process management, and excellent interpersonal skills to foster collaboration across departments. In this role, you will be responsible for overseeing the accounts payable functions, managing a team, ensuring timely and accurate payments, and driving process improvements. You will also carry an A/P workload as you lead from the front. You will work closely with other departments to ensure seamless coordination and uphold our commitment to financial excellence.

Specific Duties and Responsibilities

• People leader- able to motivate, inspire, coach, teach, train, mentor, and counsel a team, including performance feedback, to build a top tier team.
• Process leader- able to understand and implement policies and procedures and ensure team compliance.
• Interdepartmental liaison- able to work and coordinate with various departments, in a matrix environment, ensuring prices are correct on invoices, and accounts are accurate and paid on time.
• A/P Clerk- managing time and priorities, leading the team but also contributing to everyday task completion.

Invoice Processing

• Oversee the review, approval, and processing of invoices and payment requests.
• Conduct invoice processing to support the team.
• Supervise the Defer Receiver reconciliations (three-way match), make sure they are being done on time and accurately.
• Ensure compliance with company policies, procedures, and regulatory requirements.

• Payment Management
• Work closely with Treasurer Management to ensure cashflow matches disbursements expectations
• Coordinate and schedule payment runs, including checks, ACH, Concur Expenses and wire transfers with Treasurer Manager
• Resolve payment discrepancies and manage vendor relationships.
• Reconcile accounts payable transactions.
• Manage and monitor daily check requests.

Reporting and Analysis

• Prepare and analyze accounts payable aging reports and other relevant financial metrics.
• Reconcile Vendor Statements against Defer receivers
• Ensure Work Order Manual charges are charged correctly
• Make certain Consignment LOT Charges are added correctly
• Assist with Month end and Quarterly Accounting close
• Provide weekly confirmed payment log to stakeholders on their vendors
• Identify areas for process improvement and implement solutions.

Audit and Compliance

• Ensure records are properly maintained for audits and regulatory compliance.
• Act as the point of contact during internal and external audits related to accounts payable.
• Review expense reports to ensure compliance with company policies and process expense reimbursements.

System Oversight

• Ensure accurate maintenance of the accounts payable system.
• Collaborate with IT or external vendors to resolve system issues and implement upgrades

Qualifications

• 5 years of Accounts Payable experience
• 2-3 years of people leadership
• High school diploma required, bachelor's degree in accounting preferred.
• Must have a strong work ethic.
• Proficient in Excel and Word.
• Possess strong organizational and time management skills.
• Thorough knowledge of applicable accounts payable/general ledger systems and procedures, financial chart of accounts and corporate procedures.
• Ability to communicate effectively verbally and in writing.
• Ability to speak and write English - Full Professional Proficiency.
• Bi-Lingual Spanish highly preferred
• Ability to work independently and with a team in a fast-paced and high-volume environment with emphasis on accuracy and timeliness.
• Ability to perform mathematical computations such as percentages, fractions, addition, subtraction, multiplication, and division quickly and accurately.

What Sets You Apart:

• People leadership- knowledge and experience
• Process management leadership
• Interdepartmental liaison experience- working with separate business units to drive results