Administrative Office Secretary

Job Summary
We seek highly organized and detail-oriented Secretaries to work in our Administrative Office . The ideal candidates will be responsible for providing administrative support, managing front desk operations, and ensuring smooth office functionality. This role requires excellent communication skills, a strong customer service orientation, and the ability to manage multiple tasks efficiently and confidentially.

Responsibilities

• Greet visitors and manage front desk operations with professionalism and courtesy.
• Handle incoming calls, emails, and correspondence, ensuring effective communication with clients and staff.
• Manage calendars, schedule appointments, and coordinate meetings as assigned.
• Maintain organized filing systems and assist with document preparation and data entry tasks.
• Provide administrative support to various Church Ministry departments as needed, including clerical tasks such as typing and record keeping.
• Assist in maintaining office supplies inventory and placing orders when necessary.
• Ensure confidentiality of sensitive information while adhering to company policies.
• Input and track financial data and produce reports, track employee hours for payroll processing, work closely with external bookkeeper, and produce financial reports, as assigned.
• Create flyers for special events as assigned.

Skills

• Proven experience in an administrative role as secretary is required; experience with database management and producing financial reports highly preferred.
• Strong organizational skills with the ability to prioritize tasks effectively.
• Excellent customer service skills with a friendly demeanor.
• Proficient in calendar management and scheduling software.
• Strong phone etiquette and communication skills for effective interaction with clients and colleagues.
• Ability to multi-task and work independently as well as part of a team, demonstrating flexibility in a dynamic environment.
• Familiarity with website updates and proficiency with Microsoft Office (Word, Excel, Powerpoint, Outlook), desktop graphics and publishing highly preferred.
• HS Diploma/GED required; college a plus.

If you are passionate about providing exceptional clerical and administrative support and thrive in a family-orientated environment, we encourage you to apply for this exciting opportunity!

Job Type: Full-time

Pay: $16.00 - $22.00 per hour

Expected hours: 25 – 35 per week

Benefits:

• Paid time off

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• Weekends as needed

Work Location: In person

Salary : $16 - $22