What are the responsibilities and job description for the Office Manager/Secretary position at Volusia Gold & Diamond?
Job Summary
We are seeking a highly organized and detail-oriented Office Secretary to join our team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by managing schedules, coordinating events, and providing administrative support. This position requires strong communication skills and the ability to work collaboratively within a team environment. The Office Secretary will be responsible for maintaining office efficiency and supporting various clerical tasks.
Responsibilities
- Manage calendars and schedule appointments for team members
- Provide clerical support including filing, data entry, and document preparation
- Assist in team management by coordinating meetings and ensuring all necessary materials are prepared
- Handle administrative tasks such as answering phones, responding to emails, and greeting visitors
- Plan and organize events, meetings, and conferences as needed
- Utilize QuickBooks for basic financial record keeping and invoicing
- Oversee medical office management tasks if applicable, ensuring compliance with relevant regulations
- Maintain an organized office environment to enhance productivity
Experience
- Previous experience in an administrative or secretarial role is preferred
- Familiarity with calendar management and schedule management tools
- Strong clerical skills with attention to detail in documentation and communication
- Experience in event planning or coordination is a plus
- Knowledge of QuickBooks or similar accounting software is beneficial
- Background in medical office management is advantageous but not required
Looking for a team player with skills to fill in where needed.
Do these qualities describe you?
- Social media-EXPERIENCED/ Soon to be EXPERT
- Customer service oriented-PROFESSIONAL & HOSPITALITY
- Organized-CLEAN
- Multitask-HIGH ENERGY
- Problem Solving-SMART
- Punctual & Dependable-RESPONSIBLE
- Computer software-E.G.= ADOBE, CANVA
- Bi Lingual ( Spanish & English )
We are looking for an individual who is proactive, adaptable, and ready to contribute positively to our office culture. If you possess the skills outlined above and are eager to support our team, we encourage you to apply for this exciting opportunity.
Job Type: Full-time
Pay: $17.00 - $22.00 per hour
Expected hours: 35 per week
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
- Weekends as needed
Ability to Commute:
- Daytona Beach, FL 32114 (Required)
Ability to Relocate:
- Daytona Beach, FL 32114: Relocate before starting work (Required)
Work Location: In person
Salary : $17 - $22