What are the responsibilities and job description for the Executive Assistant I position at Mt. Sinai Hospital Klingenstein Pavillion OB/GYN?
Details
Client Name
Mt. Sinai Hospital Klingenstein Pavillion OB / GYN
Job Type
Travel
Offering
Non-Clinical
Profession
Non-Clinical
Specialty
Admin Assistant
Job ID
30285779
Job Title
Executive Assistant I
Weekly Pay
1288.8
Shift Details
Shift
Day - 8x5 - 09AM
Scheduled Hours
Job Order Details
Start Date
02 / 17 / 2025
End Date
05 / 17 / 2025
Duration
13 Week(s)
Job Description
Job Title :
Executive Assistant I
Job Specialty : Executive Support
Job Duration : 13 months
Shift :
Monday-Friday, 9-5 pm
Guaranteed Hours : 40 hours per week
Experience :
7-10 years of related administrative or business experience
License : N / A
Certifications : N / A
Must-Have :
Proficiency in MS Office Suite at an intermediate level
Bachelor's Degree or equivalent combination of experience and education
Bilingual proficiency in English (Read, Write, Speak)
Strong scheduling and phone management skills
Professional demeanor
Job Description :
Provide overall support to a Vice President or Chair in a large or complex department.
Coordinate administrative activities for clinical, administrative, and academic departments.
Partner with management in planning, scheduling, coordination, and reporting of activities to ensure projects, goals, and objectives are accomplished on time and within budget.
Research, gather, and synthesize information for reports and assemble data for computation and statistical analysis.
Monitor budgets and grant allocations, maintain accruals, and prepare documents for balanced accounts.
Maintain departmental employee files and ensure compliance with regulatory standards.
Initiate and follow through on human resources and payroll transactions, including generating weekly payroll submissions.
Maintain liaison with human resources and payroll to coordinate and resolve issues.
Mentor, train, and conduct orientation for new office support staff, and monitor performance.
Coordinate administrative, secretarial, or general office support coverage.
Assign work, set deadlines, supervise the work of assigned staff, and participate in performance appraisals.
Assist in planning and logistical arrangements for forums, conferences, seminars, meetings, and visiting professorships.
Develop and coordinate informational packets for participants, and transcribe and distribute minutes.
Update and revise informational flyers, brochures, leaflets, and mailings.
Ensure all materials submitted for attention have relevant data, authorizations, and pertinent information included.
Ensure adequate restocking of supplies, requisition merchandise, and collaborate with Purchasing for equipment and supplies.
Track expiration of vendor contracts and renew as needed.
Coordinate meetings and appointments, maintain supervisor's calendar, and make travel arrangements.
Prepare travel reimbursements and expense reports.
Screen and prioritize incoming mail, respond or distribute as necessary, and screen telephone calls.
Assist with grant applications, special projects, and survey preparations.
Perform other related duties as required.
Client Details
Address
1176 5th Ave
City
New York City
State
Zip Code
10029
Job Board Disclaimer
By applying for jobs on this website, you consent to receive daily messages from CYNET about assignments that match your profile. Email or text HELP for more info, or STOP to unsubscribe.
Your mobile info will not be shared with third parties for marketing. Standard messaging and data rates may apply.
Keep a pulse on the job market with advanced job matching technology.
If your compensation planning software is too rigid to deploy winning incentive strategies, it’s time to find an adaptable solution.
Compensation Planning
Enhance your organization's compensation strategy with salary data sets that HR and team managers can use to pay your staff right.
Surveys & Data Sets
What is the career path for a Executive Assistant I?
Sign up to receive alerts about other jobs on the Executive Assistant I career path by checking the boxes next to the positions that interest you.
