What are the responsibilities and job description for the Shared Services Coordinator position at MTech Mechanical?
Position Title: Shared Services Coordinator FLSA Status: Non-Exempt
Department: Functional Date: 2025
Reports to: Learning & Development Manager Location: Westminster, CO
Wage Range: $20 – $25/hour annual bonus incentive
Benefits & perks include medical, dental, vision, 401K, PTO, Employee Assistance Program, on-site fitness center, summer social events, jobsite BBQs, and more. To see a list of all MTech’s great perks, visit https://mtechg.com/benefits-wellness/.
JOB SUMMARY
At MTech, we are one team, delivering experiences that matter. We are seeking a Shared Services Coordinator to join our team, supporting Learning & Development (L&D), Front Desk, Human Resources (HR) and Marketing operations. Reporting to the L&D Manager, this role helps drive operational efficiency and consistent support across these functions. Approximately 40% of this role’s time will focus on L&D support, with 20% each dedicated to Front Desk, HR & Marketing support.
At MTech, we are one team, delivering experiences that matter. We are seeking a Shared Services Coordinator to join our team, supporting Learning & Development (L&D), Front Desk, Human Resources (HR) and Marketing operations. Reporting to the L&D Manager, this role helps drive operational efficiency and consistent support across these functions. Approximately 40% of this role’s time will focus on L&D support, with 20% each dedicated to Front Desk, HR & Marketing support.
This role works closely with leaders and team members across multiple departments, delivering high-impact administrative support and contributing to company-wide initiatives. The ideal candidate is highly organized, adaptable, and resourceful—a skilled communicator who can anticipate needs, solve problems proactively, and manage shifting priorities with ease.
We’re looking for someone eager to learn, ready to contribute, and excited to help MTech’s teams do their best work while continuing to deliver experiences that matter.
ESSENTIAL JOB FUNCTIONS
Learning & Development Support (40%)
- LMS operations & migration: Manage MTech’s Learning Management System (LMS), including class scheduling, record management, and troubleshooting. Serve as the primary point of contact for LMS-related inquiries. Actively support the migration to a new platform in early 2026 (preparing communication campaigns and assisting in data migration and internal training).
- Training support: Coordinate day-of training logistics by booking rooms, ordering meals, supporting facilitators’ needs, setting up/tearing down training spaces, and preparing training materials.
- Onboarding support: Create and maintain orientation materials. Coordinate scheduling and communication for onboarding sessions to ensure a seamless experience for new team members.
- Regular and predictable attendance is expected in order to meet the requirements of this position
- Other duties as assigned
Front Desk Support (20%)
- Reception coverage: Provide coverage for our receptionist during lunch breaks, events and absences. Greet visitors and answer/direct phone calls in a professional and welcoming manner.
HR Support (20%)
- Recruiting support: Help coordinate career fairs, including packing/unpacking materials and ordering materials. Provide backup support for pre-employment screening processes and candidate sourcing efforts.
- General HR Support: Support corporate jobsite badging process, team member paperwork filing, I-9 paperwork organization, possible benefits support and other duties as assigned.
Marketing Support (20%)
- Event coordination: Assist with event planning during high volume periods, including registration and on-site coordination for company events such as our annual picnic and clay shoot.
- Community & internal communications: Coordinate community service opportunities and event-related materials like T-shirts and swag. Help organize and distribute promotional materials for internal and external events.
- Data management: Support CRM data entry and maintenance.
QUALIFICATIONS
- Proven experience coordinating multi-step projects or supporting cross-departmental initiatives is preferred. Experience in the construction industry is a big plus.
- Familiarity or experience managing an LMS or similar system is highly preferred.
- Event and/or training coordination experience with strong logistical planning skills.
- Exceptional organizational skills and attention to detail.
- Resourceful problem-solver who can anticipate needs and proactively offer solutions.
- Comfortable navigating ambiguity and adapting to evolving priorities with a client-focused mindset.
- Proven ability to communicate effectively and build strong relationships with and across diverse teams.
- Demonstrated experience handling confidential matters with professionalism and discretion.
- Proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint) and comfort with learning new systems and technology.
ABOUT MTECH
For over 22 years, MTech has had a goal to build a great company with a great reputation. With that in mind, we want an incredible team. With our values of integrity, commitment, excellence, growth, and fun, we are looking for amazing individuals to build upon our success.
Our team members are our greatest asset, and we have a people-centric culture. We value the contributions they make towards growing MTech into being the premier design-build mechanical contractor in Colorado. MTech provides an environment that promotes genuine communication so that our team members can freely collaborate. We offer competitive employment packages and care about everyone’s safety and wellness – we show this through initiatives like Mental Health Month, Employee Assistance Programs and Construction Inclusion Week participation.
Approximately 550 individuals make up our teams across Colorado. We inspire and develop our talent with internship opportunities, an in-house training program and 100% company paid apprenticeship programs in sheet metal, pipefitting, plumbing and service. We also provide specialty training on topics such as medical gas certifications, DORA required Plumbing continuing education classes, various vendor trainings, CPR/First Aid and others. We also offer soft skill classes on topics such as Bias & the Brain (The Inclusion Series), Building a Culture of Trust, Navigating Conflict, and others. High-quality training enables our team members to exceed expectations in their roles and fuels the passion behind our company.
We are proud of the amazing projects we have completed in our communities. This list includes projects such as McGregor Square, UCCS Hybl Sports Medicine & Performance Center, AIMS Community College Welcome Center, Vail Health, Grand Colorado Peak 8 at Breckenridge Ski Resort, NREL and many more.
Working for MTech provides the opportunity to work on a variety of different projects such as Healthcare, Higher Education, Data Centers, Cleanrooms, Office Buildings, Multi-Family, Biotech & Pharmaceuticals, and others.
Americans with Disability Specifications
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is required to stand; walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; taste or smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
Work Environment
This position takes place in a general office environment. Work is generally sedentary in nature but may require standing and walking for up to 20% of the time. The work environment is generally favorable. Lighting and temperature are reasonable. Work is generally performed within an office environment, with standard office equipment available.
This Job Description is not a complete statement of all duties and responsibilities comprising this position and may change with or without notice.
MTech Mechanical is an EEO Employer and does not discriminate based on age 40 and over, color, disability, gender identity, genetic information, military or veteran status, national origin, race, religion, sex, sexual orientation, or any other applicable status protected by state or local law.
How to apply: If you are interested in this role or any others at MTech, please visit www.mtechg.com to apply.
Salary : $20 - $25
