Legal Assistant/ Scheduler

Tampa, Florida – First Party Property Legal Assistant/Scheduler (Experience Preferred)

WHO WE ARE:

At MSO, we are more than a law firm—we are a team united by a shared mission to restore lives, deliver hope, and demand justice for our clients. Specializing in property loss and insurance claims, we understand the challenges our clients face during some of the most difficult moments in their lives. That’s why we hold ourselves to the highest standards of kindness, empathy, experience, competence, advocacy, and dedication.

We are fueled by compassion and first-hand experience so we can deliver not only results but also hope and healing during life’s toughest moments.

Our firm is deeply rooted in the principle “Community Created, Community Driven.” Clients are not just cases to us; they are valued members of our community. Every step of the way, we strive to ensure that they feel seen, supported, and empowered. This commitment shapes our culture and our team, making MSO a unique place where passion meets purpose.

WHO WE ARE LOOKING FOR:

We are seeking professionals who embody our values and share our unwavering dedication to justice and client advocacy. The ideal candidate is not only skilled and knowledgeable but also compassionate, driven, and deeply committed to making a difference.

Our culture is very important to us at MSO and we are looking for candidates who also embrace and operate from the firm’s core values

Kindness: The person filling this position is someone who actively listens, engages with empathy, and communicates in ways that uplift and empower both clients and colleagues. They demonstrate warmth, respect, and compassion in every interaction.

Competence: The person filling this position is someone who embraces lifelong learning, continually grows their expertise, and meets deadlines with precision. They provide reliable, well-informed solutions that inspire trust and confidence.

Advocacy: The person filling this position is someone who is passionate about standing firmly beside clients, leveraging deep experience to navigate complex cases, and relentlessly pursuing justice. They ensure that clients always feel heard, valued, and supported.

Unwavering Dedication: The person filling this position is someone who approaches challenges with resilience, a solutions-driven mindset, and a commitment to excellence. They show up fully every day, ensuring no client or task is left behind.

Experience: The person filling this position is someone who uses their deep expertise to serve as a steadfast advocate for clients, standing up to powerful entities and delivering justice. They reassure clients by referencing relevant past cases and successes, demonstrating confidence and reliability. This person deeply understands client needs, asking tailored, context-specific questions, and shares knowledge about potential challenges and outcomes to set realistic, informed expectations. They embody the collective experience that makes MSO a trusted advocate.

If you’re driven by a deep sense of purpose, thrive in a collaborative environment, and are ready to make a tangible difference in people’s lives, we want to hear from you.

QUALIFICATIONS:

We seek a First Party Property Legal Assistant/ Scheduler with experience in litigation to work in a fast paced and growing environment. We are a heavy litigation practice and there is a high volume of scheduling required for this position. This is an in office position. Must have working knowledge/experience with: Word, Gmail, Westlaw, Adobe, and familiarity with Kofax (fka Nuance) and Clio preferred but training will be provided.

The applying candidate should have the following highly desired skills:

• Strong computer proficiency.
• Verbal and written communication.
• Time management & planning.
• Ability to manage documents.
• Solid attention to detail.
• Strong self-motivation.
• Ability to multitask and prioritize assignments for multiple attorneys.
• Solid character and judgment.
• High degree of professionalism.
• Ability to keep confidential case and client matters.
• Dependable.

Must have the ability to work in an office environment with the potential and capability to work remote while staying on task with minimal distractions. The ideal candidate will have litigation experience.

JOB REQUIREMENTS:

Job duties include, but are not limited to:

• Maintain Attorney’s calendars.
• Make basic decisions within established procedures under supervision.
• Scheduling hearings, depositions, mediations, inspections, client meetings and conference calls.
• Ascertaining judicial and mediator requirements to appropriately coordinate with judges, opposing counsel, clients, mediators, vendors, and other entities in case.
• E-Filing via E-Portal, Pacer and CM/ECF, E-Service to opposing counsel.
• Ensuring deadlines are met.
• Calendaring deadlines, hearings, depositions, and mediations.
• Handle incoming mail, mail processing and saving to appropriate matter to facilitate necessary action.
• Drafting basic correspondence, memos and other legal documents.
• Word processing of pleading shells and form motions/discovery.
• Preparing and formatting documents for attorneys.
• Preform clerical tasks, including but not limited to organization of data, uploading of documents, and other tasks and projects as may be assigned.
• Other administrative tasks as requested by paralegals and attorneys.

This is a great chance for candidates to advance their careers and help grow the Mubarak, Sherif & Oladipo, PLLC business. The salary range for this position is commensurate with experience. For consideration, please email your cover letter and resume to the Firm Administrator. No Recruiter or phone calls. Mubarak, Sherif & Oladipo, PLLC is an equal opportunity employer.

Job Type: Full-time

Pay: $50,000.00 - $62,500.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Application Question(s):

• Please provide your personal email address.
• You MUST reside in the State of Florida

Education:

• High school or equivalent (Preferred)

Experience:

• Legal Assistant: 3 years (Required)
• Scheduling: 3 years (Required)

Work Location: In person

Salary : $50,000 - $62,500