Office Assistant II, Job 24-0780 OP

This is an 8.0 hour per day, 190 day per year Office Assistant II position at Olivia Park Elementary School. Anticipated start date is January 6, 2025.

Hours for this position will be 7:45 a.m. - 4:15 p.m.

The successful candidate will support attendance, manage substitutes, enroll students, assist in health room, answer phones, greet public, maintain files, manage student records, support staff, students and parents in a busy environment.

JOB TITLE: Office Assistant II

JOB CLASSIFICATION: Office/Accounting – MACP

REPORTS TO: Principal

JOB SUMMARY:

Perform a variety of clerical duties to assist students, staff, and parents and the general public.

PERFORMANCE RESPONSIBILITIES AND ESSENTIAL FUNCTIONS:

• Provide clerical support, answer phones; respond to inquiries from staff, parents, students and general public; direct inquiries to appropriate personnel; schedule appointments; and assist with other duties as directed for the purpose of providing quality customer service.
• Process various documents and perform functions such as process mail and respond to inquiries; prepare and mail correspondence; responsible for a variety of information record keeping i.e., fiscal and/or student records; document filing, tracking information, data entry, etc.
• May assist with student health needs.
• May serve as a designated first aid provider.
• May assist with supervision and monitoring of students.
• Word process, type, copy, collate, sort, file and distribute documents to support the efficient operation of school office services.
• Prioritize and organize tasks for the purpose of meeting deadlines, accessibility of information, and completing job duties in a timely manner.
• Comply with District Policies.
• Perform other duties as required or assigned by supervisor(s) for the purpose of maintaining an organized and efficient environment.

JOB REQUIREMENTS: MINIMUM QUALIFICATIONS

Skills, Knowledge and Abilities required to satisfactorily perform the functions of the job.

• Skill and ability to communicate both verbally and in writing with all individuals in a professional and courteous manner.
• Skill and ability to follow and give written and verbal instructions.
• Ability to exercise discretion and maintain trust and confidentiality.
• Ability to develop positive, amenable relationships with staff, students, and public.
• Skill in effective organization and efficiency.
• Skill in accuracy and attention to detail.
• Knowledge and ability to successfully use basic math and write routine documents using correct spelling, grammar and punctuation.
• Skill and ability with operating office equipment, which may include: telephone, computer, typewriter, calculator, copier, laminator and media equipment.
• Knowledge of and ability to use various software programs related to job responsibilities.
• Ability to complete multiple tasks simultaneously with frequent interruptions.
• Ability to maintain regular and punctual attendance.

Education/Training:

• High school diploma or its equivalent
• Word process with accuracy at 50 w.p.m.
• Vocational or technical clerical training preferred
• Current First Aid/CPR Certification (Required for Designated First Aid Providers)

Experience:

• One (1) year of applicable office or clerical experience. Vocational or technical clerical training may substitute for work experience.

PHYSICAL REQUIREMENTS: Office Assistant II

Mukilteo School District does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression or identity, disability, or the use of trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups. The following employees have been designated to handle questions and complaints of alleged discrimination: Civil Rights Coordinator and Title IX Coordinator Simone Neal (425-356-1319), NealSR@mukilteo.wednet.edu, Section 504 Coordinator Becca Anderson (425-356-1277), AndersonRA@mukilteo.wednet.edu, and the ADA/Access Coordinator Karen Mooseker (425-356-1330), MoosekerKW@mukilteo.wednet.edu. Address: 9401 Sharon Drive in Everett, WA. Inquiries regarding ADA/Access issues at Sno-Isle TECH Skills Center should be directed to Wes Allen, Director (425-348-2220) AllenWR@mukilteo.wednet.edu. Address: 9001 Airport Road in Everett, WA 98204.