What are the responsibilities and job description for the Administrative Assistant position at MUL International?
Job Summary
We are seeking a detail-oriented and organized Administrative Assistant to join our team. The ideal candidate will provide administrative support, assist with scheduling, and manage clerical tasks efficiently. This position requires excellent communication skills, proficiency in Microsoft Office Suite and the ability to multitask in a fast-paced environment.
Responsibilities
- Answer and direct phone calls professionally.
- Schedule and coordinate medical students’ clinical rotations at affiliated hospitals.
- Maintain accurate records and update scheduling databases.
- Assist with data entry, document preparation, and general office tasks.
- Manage invoices, payments, and expenses
- Communicate with hospitals, medical staff, and students to ensure smooth scheduling.
- Organize and maintain electronic and physical filing systems.
- Prepare reports, correspondence, and other administrative documents.
- Provide support for meetings, including scheduling and taking minutes.
- Handle confidential information with discretion.
- Assist with other administrative duties as needed.
Experience
- Proven experience as an Administrative Assistant or in a similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Experience with invoicing, billing etc..
- Strong organizational and time-management skills.
- Excellent written and verbal communication skills.
- Ability to multitask and prioritize workload effectively.
- Previous experience in a medical or academic setting is a plus.
We encourage candidates who are motivated, adaptable, and eager to contribute to our team's success to apply for this rewarding opportunity as an Administrative Assistant.
Job Types: Full-time, Part-time
Pay: $22.05 - $22.99 per hour
Schedule:
- 4 hour shift
- 8 hour shift
- Day shift
- Monday to Friday
- Morning shift
Education:
- Associate (Preferred)
Language:
- English (Required)
Ability to Commute:
- Pearl River, NY 10965 (Required)
Ability to Relocate:
- Pearl River, NY 10965: Relocate before starting work (Preferred)
Work Location: In person
Salary : $22 - $23