Accounting and Administration Assistant

Pay Range: $19.00 - $24.00 Hourly

Terms: Permanent Full Time (On-Site)

About us:

Swiss based, Muller Technology is a dynamic and innovative company, specialized in the design and manufacture of industrial automation systems and molds for plastic injection. Present in the international markets, it meets the specific needs of each client in various industries, more specifically the food, medical and personal care industries.

About the Role:

The AP/AR/Billing Specialist assists with the management of the Company’s finance or accounting department. Accounts Payable duties are to manage incoming supplier invoices and outgoing payments on behalf of the company. Accounts Receivable duties are to manage outgoing invoices to customers and incoming receipts on behalf of the company.

Responsibilities:

• Cordially and efficiently manage the reception area and distribution of incoming telephone calls and information
• Prepares work to be accomplished by gathering and sorting documents and related information
• Pays invoices by verifying transaction information, scheduling, preparing disbursements, and obtaining authorization of payment
• Obtains revenue by verifying transaction information, computing charges, and refunds, and preparing and mailing invoices
• Collects revenue by proactively contacting delinquent accounts and notifying customers of insufficient payments
• Prepares financial reports by collecting, analyzing, and summarizing account information and trends
• Maintains accounting ledgers by posting account transactions
• Verifies accounts by reconciling statements and transactions
• Resolves account discrepancies by investigating documentation, issuing stop payments and adjustments
• Maintains financial security by following internal accounting controls
• Maintains historical financial records by filing accounting documents
• Contributes to team effort by accomplishing related results as needed
• Liaises with Purchasing and Sales teams to verify and properly record obligations to vendors and customer receivables
• Communicates with the Purchasing and Sales teams to ensure they know the status of Supplier payments and Customer invoices and receipts
• Order and stock supplies: office, bathroom, kitchen, vending machines
  
  

Requirements:

• High School Diploma or equivalent. Associate degree in accounting preferred
• High degree of accuracy and great attention to detail
• Comfort with and prior experience with ERP systems and Microsoft Excel and Word applications
• Strong customer service skills
• Excellent negotiation skills
• Proficiency in mathematics
• Working daily onsite at Muller Technology CO, Inc. with an expectation of no less than 40 hours worked weekly
  
  

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