What are the responsibilities and job description for the PROJECT COORDINATOR position at MULTI-CRAFT CONTRACTORS INC?
Job Description
Job Description
Description :
Multi-Craft is currently looking for a PROJECT COORDINATOR . The project coordinator is responsible for overseeing all data entry, maintenance, documentation and reporting in database(s) and with all project stakeholders. Inform team members on current status of jobs costs, and handle job documentation. Also serve an administrative function in filing important documentation, setting up design / productions meetings, distributing project updates, and facilitating team communications.
ESSENTIAL DUTIES :
- Oversee data entry, documentation and reporting in database(s) and with all project stakeholders
- Review, adjust, and communicate job reports, invoices, and job performance
- Open and input new jobs / sales & work orders with all required documentation, files, and accounting details
- Assisting in prebid and preconstruction meetings
- Maintain customer and contract information and agreements
- Assist with project bidding, estimates to customers, obtaining quotes, and updating company bid board; ensure they meet company standard formatting
- Obtain, record, and maintain data of estimates and bidding results for analysis
- Review jobs for bonding requirements (bid / performance payments); execute awarded bids / contract for terms / specifications. Coordinate with company Contracts Administration for contracts / change orders
- Set up jobs with Project Manager's estimated / projected costs and schedule of values into database(s)
- Assist in new project handoffs from estimator to project leaders
- Maintain storage and retrieval of plans, specifications, and drawings
- Manage communications, billings, inquiries, and requirements with customers, subcontractors, and general contractors in accordance with their policies
- Analyze purchase orders / contracts for all pertinent information to generate and match invoices
- Assist with generating purchase orders and committed costs; input these into accounting system
- Invoice all contracts, time and materials, and work orders; manage job-specific tax requirements
- Validate / approve Accounts Payable invoices
- Work with Accounts Receivable to keep customer accounts current and resolve payment differences
- Assist with work authorizations, change orders, and additional quotes as needed
- Provide notarized lien waivers in order to receive payment for certain projects
- Close completed jobs as directed with proper documentation to project stakeholders
- Process division payroll and timekeeping in accounting system
- Identify and initiate Certified Payroll when required
- Perform administrative tasks related to division, management, support functions, employees, customers, and vendors, including expenses, data entry, preparing documents, coordinating events, and assisting with departmental devices, software, and website
- Ability to communicate when questions / disputes arise
- Assist other team members as needed
- Work in a constant state of alertness and in a safe manner
- May be required to drive a vehicle for business purposes occasionally and maintain valid driver’s license and driving record that meets company policy
- Regular attendance and punctuality are essential for employee job performance
- Perform other duties as assigned
Requirements :
ENVIRONMENT, PHYSICAL AND MENTAL REQUIREMENTS :
SAFETY SENSITIVE :
This position is designated as a safety sensitive position because it requires the regular handling of confidential and / or proprietary Company, employee, and client information. Performing this job in a discreet and professional manner requires alertness at all times. Any lapse of attention could have a significant impact on the Company, its employees, and / or its vendors.
SKILLS AND COMPETENCIES :
BENEFITS :
