What are the responsibilities and job description for the Administrative Analyst Senior position at Multnomah County?
Current employees : Please apply through the employee portal to be considered for this opportunity.
Pay Range :
68,375.73 - $102,564.31 Annual
Department :
Department of Community Services (DCS)
Job Type :
Regular Non-Represented
Exemption Status :
United States of America (Exempt)
Closing Date (Open Until Filled if No Date Specified) :
March 02, 2025
The Opportunity :
- only apply for this position once
OVERVIEW :
The Multnomah County Department of Community Services (DCS) is looking for an Administrative Analyst Senior to support our Director and Deputy Director.
As an Administrative Analyst Senior, you will serve as a partner to the Director and Deputy Director by providing senior level, confidential administrative support. You will use your expertise in scheduling and planning to arrange for these executive managers to meet with community partners, stakeholders, county commissioners, division directors and others. You will be the lead on projects and presentations of varying size and complexity. You will also act as the board of county commissioners liaison for DCS. You will use your excellent organizational skills to coordinate board meeting logistics, including agendas, minutes, presentations and other documents as well as any guest speakers. You will act as facilities lead for our campus. You will need to be financially responsible as you will buy supplies and office equipment.
You will provide program management support to the Department's Equity Committee and Organizational and Culture Change Manager to ensure integration of equity into the daily functions of the Department's services. You will use your experience with diversity, equity and inclusion practices and approaches as a leader in this work. You will also provide program and project management support to department-wide initiatives, which include tracking assigned work, ensuring accountability for outcomes, and conducting and tracking evaluation and analysis of projects to ensure they achieve intended goals, making recommendations for improvement as needed.
You will also coordinate and monitor the budget development process, including project managing and tracking program offers and ensuring alignment with DCS values and equity goals. You will be responsible for reviewing budget reports, analyzing data and providing recommendations on budget management for the director's office.
Additionally, you will understand how to operate within a nuanced political environment, exercising your good judgment to independently make decisions on the Director's behalf, as appropriate. You will often serve as the first point of contact for community members, media representatives and elected officials who wish to speak with the Director and / or Deputy Director. Using your superior customer service skills, you will problem solve and craft effective communications on behalf of the Director and Deputy Director to respond to questions and concerns.
Ideal characteristics needed for this position include :
Be the trusted representative of our Director and Deputy Director! Apply today!
Who Are We?
Our department's mission is to preserve harmony between natural and built environments, keep people and pets safe, and ensure every voice is heard through a diverse group of programs including transportation, land use planning, animal services, elections, and budget and operations support. This department is an incredibly diverse department and your role will be too.
What We Can Offer You :
DCS comprises unique and essential government services, including Elections, Land Use Planning, Animal Services and Transportation.
The common mission of these diverse lines of business is articulated in this very simple statement : Inclusive community. Accessible services. So, with us, you will be challenged, you will be encouraged to excel, you will be given the opportunity to build a rewarding career. You will become a part of a strong organization dedicated to providing outstanding services to the community.
At Multnomah County we are committed to maintaining an effective, respectful and inclusive workplace. We value collaborative problem solving and strive for continuous improvement. We strongly believe in workforce equity, diversity and inclusion. Visit our Workforce Equity Strategies Plan (WESP) to see where Multnomah County is headed with these values.
Multnomah County offers an exceptional benefits package, including employer-funded retirement savings; health and dental insurance at very low cost to full-time employees and their dependents; paid parental leave; wellness programs; a focus on work-life balance; and much more. Find more details on our website.
TO QUALIFY :
We will consider any combination of relevant work experience, volunteering, education, and transferable skills as qualifying unless an item or section is labeled required. Please be clear and specific about how your background is relevant. For details about how we typically screen applications, review our overview of the selection process page.
Minimum Qualifications / Transferable Skills
Preferred Qualifications / Transferable Skills
SCREENING AND EVALUATION :
The Application Packet :
Please be sure to provide all the materials below in your application submission :
Note : The application, resume, and cover letter should clearly demonstrate your work experience / skills and how they relate to the descriptions provided in the 'Overview' and 'To Qualify' sections of this job posting. Please be thorough, as these materials will be used to determine your eligibility for an interview.
Internal candidates : After you have applied, you will receive the Oregon Veteran Preference Questionnaire in your Workday inbox. Your application as an internal candidate is not complete until you fill out and submit the Oregon Veteran Preference Questionnaire.
The Selection Process : For details about how we typically screen applications, review our overview of the selection process page. We expect to evaluate candidates for this recruitment as follows :
Note : Application information may be used throughout the entire selection process. This process is subject to change without notice.
ADDITIONAL INFORMATION :
The eligible list established through this recruitment will be used to fill future full-time, part-time, temporary, on-call and limited duration vacancies.
Type of Position : This salaried management position is not eligible for overtime.
Work Schedule : Monday - Friday, 8 : 00AM - 5 : 00PM, with some flexibility with start / end times. Possibility to work a 9 / 80 schedule.
Hybrid Telework : This position is designated as "hybrid telework," meaning you will be working both remotely (from home) and one day or more per week based on need in person at an onsite location. The designation of Hybrid Telework may be subject to change at a future time. All employees must reside in Oregon or Washington; the county cannot support ongoing telework from other locations.
Work Location : When onsite, this position will work at the Multnomah Building, located at 501 SE Hawthorne Blvd, Portland, OR 97214.
Equal Pay Law : Please be advised that the pay range listed for this position is intended to provide general guidance on the earning potential for the role. However, actual compensation will be determined in accordance with the Oregon Equal Pay Law and will take into account factors such as the candidate's relevant experience and education. Candidates should expect that initial offers will be made within the listed pay range and may not be at or near the top of the range.
Serving the Public, Even During Disasters
Everyday, Multnomah County staff work together to serve as a safety net for our communities. During a disaster, this safety net becomes even more critical. All County employees have a role in serving the public during inclement weather, natural disaster, or other types of community emergency response. During these emergency responses, while typically there begins with a call for volunteers, county employees may ultimately be reassigned from their current position to a role in the emergency response in order to support the critical needs presented by our communities. For more information, please visit the Disaster Service Worker Information page.
Diversity and Inclusion : At Multnomah County, we don't just accept difference; we value it and support it to create a culture of dignity and respect for our employees.
We are proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran or protected veteran status, genetic information and other legally protected characteristics. The EEO Know Your Rights poster is available for your reference. Multnomah County is a VEVRAA Federal Contractor. We request priority protected veteran referrals.
Veterans' Preference : Under Oregon Law, qualifying veterans may apply for veterans' preference. Review our veterans' preference page for details about eligibility and how to apply.
Accommodation under the Americans with Disabilities Act : We gladly provide reasonable accommodation to anyone whose specific disability prevents them from completing an application or participating in this recruitment process. Please contact the recruiter below in advance to request assistance. Individuals with hearing or speech impairments may contact the recruiter through the Telecommunications Relay Service by dialing 711.
Questions?
Recruiter : Angie Larson
Email :
angie.r.larson@multco.us
Phone :
Application information may be used throughout the entire selection process. This process is subject to change without notice.
Disclaimer : This announcement is intended as a general descriptive recruitment guide and is subject to change. It does not constitute either an expressed or implied contract.
Job Profile :
9005 - Administrative Analyst Senior
Salary : $68,376 - $102,564
