Administrative Analyst

Current employees : Please apply through the employee portal to be considered for this opportunity.

Pay Range :

34.80 - $42.71 Hourly

Department :

Department of County Human Services (DCHS)

Job Type : Regular Represented

Exemption Status :

United States of America (Non-Exempt)

Closing Date (Open Until Filled if No Date Specified) :

March 05, 2025

The Opportunity : Overview :

THIS WORK MATTERS!

This position performs a wide variety of responsible and complex administrative support to the Department of County Human Services Director, Deputy Director, senior leadership, and overall mission of the department. This role exercises independent judgment in accomplishing work, scheduling, anticipating, and correcting procedural obstacles, identifying administrative, operational, and process needs for the department, handling confidential and sensitive situations, researching and analyzing alternatives to maintain complex systems, collecting data and findings for reports, and preparing correspondence.

This position has a lot of exposure to personnel matters, from managers to line staff. These matters are very private and / or difficult labor-related issues and concerns, including being present for discussion about strategies for successor contract negotiations and disciplinary issues. Confidentiality and sensitivity are of the utmost importance, both with staff and client information. This position is also privy to information involving high-profile cases that result in administrative reviews, case reviews / redactions, and collaboration with the County Attorney's Office, County Communication Office, and other key stakeholders.

As the Administrative Analyst , other duties will include :

• Plan and schedule meetings with county, state, and community partners for the Department's Director and senior management. Prioritize meetings and makes independent judgment calls on rescheduling based on urgency, elected official requests, and other relevant factors.
• Monitor the Department Director's and Deputy Director's calendars; other senior leadership calendar support as requested
• Draft agendas and correspondence for the Director's Office
• Maintain confidentiality with sensitive client, personnel and labor relations information
• Coordinate personnel administration activities for the Director's Office, HR, Business Services Unit; assist in recruitment, hiring, and training
• Interpret administrative policies, assess impact to programs, and provide analysis to Director and / or division management
• Support HR Director with Supervisors and Managers meetings, labor relations coordination, or other confidential administrative needs
• Create interactive, visually appealing, and effective slide presentations, reports, flow charts, and handouts to be used at high-level stakeholder meetings utilizing different presentation, graphic, and other software, such as Google Suite, Mircosoft Suite, Adobe Pro, Piktochart, etc.
• Write internal and external reports, white papers, and correspondence for the Director and Deputy Director
• Communicate administrative policy changes and / or implementation for divisions at the Director's request
• Develop reports and tracking mechanisms for operational issues, performance measures, and new initiatives, on an ongoing basis and report information to the Department and Deputy Directors
• Analyse and determine best practices and resources for deployment including, mobile and other peripheral devices and equipment
• Act as Privacy Coordinator for the Department of County Human Services; updating privacy policies across department and any building in which DCHS operates, if applicable, reviewing and investigating privacy cases
• Coordinate and schedule event planning, book rooms, research venues, arrange for catering, assess IT needs, and arrange equipment. Prepare requests
• Facilitate various interventions aimed at improving organizational effectiveness, including application of the Equity and Empowerment Lens, goal planning, change management, training, and organizational assessments.

Diversity and Inclusion : At Multnomah County, we don't just accept difference; we value it and support it to create a culture of dignity and respect for our employees. We are proud to be an Equal Opportunity Employer. As a Department of County Human Services (DHCS) employee, you will create a work culture of respect, trust, and understanding for the highly diverse populations of the Department of County Human Services in the office and in the community. Every employee shares the responsibility for promptly bringing to the County's attention conduct that interferes with providing a work environment free of illegal discrimination and harassment.

TO QUALIFY :

We will consider any combination of relevant work experience, volunteering, education, and transferable skills as qualifying unless an item or section is labeled as required. Please be clear and specific about how your background is relevant. For details about how we typically screen applications, review our overview of the selection process page.

Minimum Qualifications / Transferable Skills

Education / Training :

Preferred Qualifications / Transferable Skills

SCREENING & EVALUATION :

REQUIRED :

Application Packet : You must submit all requested items below. Failure to do so will be deemed an incomplete application.

1. Attach a Resume demonstrating you meeting minimum qualifications; AND

2. Attach a Cover Letter addressing the following :

Note : The application, resume, and cover letter should clearly demonstrate your work experience / skills and how they relate to the descriptions provided in the 'Overview' and 'To Qualify' sections of the job announcement. Please be thorough, as these materials will be scored and determine your eligibility to advance in this recruitment process.

Only apply ONCE for this opportunity. Duplicate applications CANNOT be submitted on Workday.

Navigate to your profile in Workday (see : My Career Profile) and click on the "Career" section of your profile. Complete all sections of your career profile that you want to have included in your application (Job History, Education, Skills, Languages, Certifications, etc.).

After You Apply :

The Selection Process : For details about how we typically screen applications, review our overview of the selection process page. We expect to evaluate candidates for this recruitment as follows :

Note : Application information may be used throughout the entire selection process. This process is subject to change without notice.

ADDITIONAL INFORMATION :

Hybrid Telework : This position is designated as "hybrid telework," meaning you will be working both remotely (from home) and in person at an onsite location. This position requires the employee to be in the office three days a week. The designation of Hybrid Telework may be subject to change at a future time. All employees must reside in Oregon or Washington; the county cannot support ongoing telework from other locations.. The onsite work location for this position is The Five Oak Building, 209 SW 4th Ave, Portland, Oregon 97209.

Serving the Public, Even During Disasters

Everyday, Multnomah County staff work together to serve as a safety net for our communities. During a disaster, this safety net becomes even more critical. All County employees have a role in serving the public during inclement weather, natural disaster, or other types of community emergency response. During these emergency responses, while typically there begins with a call for volunteers, county employees may ultimately be reassigned from their current position to a role in the emergency response in order to support the critical needs presented by our communities. For more information, please visit the Disaster Service Worker Information page.

Diversity and Inclusion : At Multnomah County, we don't just accept difference; we value it and support it to create a culture of dignity and respect for our employees.

We are proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran or protected veteran status, genetic information and other legally protected characteristics. The EEO Know Your Rights poster is available for your reference. Multnomah County is a VEVRAA Federal Contractor. We request priority protected veteran referrals.

Veterans' Preference : Under Oregon Law, qualifying veterans may apply for veterans' preference. Review our veterans' preference page for details about eligibility and how to apply.

Accommodation under the Americans with Disabilities Act : We gladly provide reasonable accommodation to anyone whose specific disability prevents them from completing an application or participating in this recruitment process. Please contact the recruiter below in advance to request assistance. Individuals with hearing or speech impairments may contact the recruiter through the Telecommunications Relay Service by dialing 711.

Questions?

Recruiter : Nicole Cole

Email :

nicole.cole@multco.us

Phone :

Application information may be used throughout the entire selection process. This process is subject to change without notice.

Disclaimer : This announcement is intended as a general descriptive recruitment guide and is subject to change. It does not constitute either an expressed or implied contract.

Job Profile :

6033 - Administrative Analyst

Salary : $35 - $43