What are the responsibilities and job description for the Office Assistant 2 Part time FTE.50 - Limited Duration position at Multnomah County?
Current employees: Please apply through the employee portal to be considered for this opportunity.
Pay Range
$21.96 - $26.85 Hourly
Department
Health Department
Job Type
Limited Duration
Exemption Status
United States of America (Non-Exempt)
Closing Date (Open Until Filled If No Date Specified)
April 24, 2025
The Opportunity
Overview
Key Responsibilities
Data and Record Maintenance
TO QUALIFY
We will consider any combination of relevant work experience, volunteering, education, and transferable skills as qualifying unless an item or section is labeled required. Please be clear and specific about how your background is relevant. For details about how we typically screen applications, review our overview of the selection process page.
Required Minimum Qualifications/ Transferable Skills*:
Education/Training: Equivalent to completion of the twelfth grade and three (3) to six (6) years of experience
Other
SCREENING & EVALUATION:
The Application Packet: You must submit all requested items below. Failure to do so will be deemed as an incomplete application.
Additional Information
Type of Position: This represented position is eligible for overtime
Type: Represented
FLSA: Non-exempt
Teleworking: At this time, this position is designated to "routine telework," meaning you will be working remotely (from home) most of the time. As with all routine telework positions, employees may be required to come into the office on occasion or visit a location in the community. The designation of Routine Telework may be subject to change at a future time. Currently, all employees must reside in Oregon or Washington; the county cannot support ongoing telework from other states.
Diversity and Inclusion: At Multnomah County, we don't just accept difference; we value it and support it to create a culture of dignity and respect for our employees. We are proud to be an Equal Opportunity Employer. As a Health Department employee you will create a work culture of respect, trust and understanding for the highly diverse populations the Health Department serves in the office and in the community. Every employee shares the responsibility for promptly bringing to the County's attention conduct that interferes with providing a work environment free of illegal discrimination and harassment.
Multnomah County offers an exceptional benefits package, including employer-funded retirement savings; health and dental insurance at very low cost to full-time employees and their dependents; paid parental leave; wellness programs; a focus on work-life balance; and much more. Find more details on our benefits website.
Our Commitment to Safety, Trust and Belonging: Multnomah County is committed to developing, nurturing and continually improving workforce equity by identifying and addressing the structural and policy barriers to equal employment opportunity faced by our employees and communities. County employees across the organization have stepped forward to develop a strategic plan and help create a workplace where everyone can reach their full potential. Learn more by reading our Workforce Equity Strategic Plan and exploring our Core Competencies for all County employees.
Equal Pay Law: Please be advised that the pay range listed for this position is intended to provide general guidance on the earning potential for the role. However, actual compensation will be determined in accordance with the Oregon Equal Pay Law and will take into account factors such as the candidate's relevant experience and education. Candidates should expect that initial offers will be made within the listed pay range and may not be at or near the top of the range.
Everyday, Multnomah County staff work together to serve as a safety net for our communities. During a disaster, this safety net becomes even more critical. All County employees have a role in serving the public during inclement weather, natural disaster, or other types of community emergency response. During these emergency responses, while typically there begins with a call for volunteers, county employees may ultimately be reassigned from their current position to a role in the emergency response in order to support the critical needs presented by our communities. For more information, please visit the Disaster Service Worker Information page.
Questions? Please contact the recruiter.
Application information may be used throughout the entire selection process. This process is subject to change without notice.
Disclaimer: This announcement is intended as a general descriptive recruitment guide and is subject to change. It does not constitute either an expressed or implied contract.
Diversity and Inclusion: At Multnomah County, we don't just accept difference; we value it and support it to create a culture of dignity and respect for our employees.
We are proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran or protected veteran status, genetic information and other legally protected characteristics. The EEO Know Your Rights poster is available for your reference. Multnomah County is a VEVRAA Federal Contractor. We request priority protected veteran referrals.
Veterans' Preference: Under Oregon Law, qualifying veterans may apply for veterans' preference. Review our veterans' preference page for details about eligibility and how to apply.
Accommodation under the Americans with Disabilities Act: We gladly provide reasonable accommodation to anyone whose specific disability prevents them from completing an application or participating in this recruitment process. Please contact the recruiter below in advance to request assistance. Individuals with hearing or speech impairments may contact the recruiter through the Telecommunications Relay Service by dialing 711.
Questions?
Recruiter
Andrea Archuleta
Email
andrea.j.archuleta@multco.us
Phone
1 (503) 9887472 x87472
Application information may be used throughout the entire selection process. This process is subject to change without notice.
Disclaimer: This announcement is intended as a general descriptive recruitment guide and is subject to change. It does not constitute either an expressed or implied contract.
Job Profile
6001 - Office Assistant 2
Pay Range
$21.96 - $26.85 Hourly
Department
Health Department
Job Type
Limited Duration
Exemption Status
United States of America (Non-Exempt)
Closing Date (Open Until Filled If No Date Specified)
April 24, 2025
The Opportunity
Overview
- This is a Part time, FTE .50, Limited Duration position that may last for six (6) months*
Key Responsibilities
Data and Record Maintenance
- Prepare documents for scanning using various identifiers such as program, clinician, client name, and document type.
- Review documents for accurate client identifiers and ensure they meet EHR documentation standards.
- Create, type, and proofread documents from various sources, including composing correspondence and memoranda.
- Coordinate, compile, and prepare data for reports using spreadsheets, databases, and presentation applications.
- Maintain both manual and computerized record-keeping systems, including retrieving information and applying retention guidelines.
- Process forms, notices, orders, and materials required for program functions, applying relevant policies and procedures.
- Provide general assistance to the Quality Management Team, Records Team, and Decision Support Unit personnel.
- Offer clerical support in person, via email, or by phone.
- Technical Savvy: You're comfortable with various software programs and eager to learn new ones. You enjoy troubleshooting technical issues and finding innovative solutions.
- Organizational Excellence: You thrive in a fast-paced environment, juggling multiple tasks with ease. Your ability to prioritize and manage deadlines is second to none.
- Communication Skills: You excel in both written and verbal communication, building strong relationships with colleagues and external partners.
- Problem-Solving Skills: You're a natural problem solver, approaching challenges with a proactive and resourceful attitude.
TO QUALIFY
We will consider any combination of relevant work experience, volunteering, education, and transferable skills as qualifying unless an item or section is labeled required. Please be clear and specific about how your background is relevant. For details about how we typically screen applications, review our overview of the selection process page.
Required Minimum Qualifications/ Transferable Skills*:
Education/Training: Equivalent to completion of the twelfth grade and three (3) to six (6) years of experience
Other
- This position requires a background investigation, which may include being fingerprinted.
- Transferable skills: Your transferable skills are any skills you have gained through education, work experience (including the military) or life experiences that are relevant for this position. Be sure to describe any transferable skills on your application and clearly explain how they apply to this position.
SCREENING & EVALUATION:
The Application Packet: You must submit all requested items below. Failure to do so will be deemed as an incomplete application.
- A completed online application.
- An uploaded Resume demonstrating you meeting minimum qualifications; AND
- An uploaded Cover Letter that expands on your resume, addressing why you are interested in this position and demonstrating how your experience and skill set align with the minimum qualifications listed.
- Initial review of minimum qualifications
- Resume and Cover Letter Review
- Phone screen and/or panel interview
- Consideration of top candidates
- Background and reference checks
Additional Information
Type of Position: This represented position is eligible for overtime
Type: Represented
FLSA: Non-exempt
Teleworking: At this time, this position is designated to "routine telework," meaning you will be working remotely (from home) most of the time. As with all routine telework positions, employees may be required to come into the office on occasion or visit a location in the community. The designation of Routine Telework may be subject to change at a future time. Currently, all employees must reside in Oregon or Washington; the county cannot support ongoing telework from other states.
Diversity and Inclusion: At Multnomah County, we don't just accept difference; we value it and support it to create a culture of dignity and respect for our employees. We are proud to be an Equal Opportunity Employer. As a Health Department employee you will create a work culture of respect, trust and understanding for the highly diverse populations the Health Department serves in the office and in the community. Every employee shares the responsibility for promptly bringing to the County's attention conduct that interferes with providing a work environment free of illegal discrimination and harassment.
Multnomah County offers an exceptional benefits package, including employer-funded retirement savings; health and dental insurance at very low cost to full-time employees and their dependents; paid parental leave; wellness programs; a focus on work-life balance; and much more. Find more details on our benefits website.
Our Commitment to Safety, Trust and Belonging: Multnomah County is committed to developing, nurturing and continually improving workforce equity by identifying and addressing the structural and policy barriers to equal employment opportunity faced by our employees and communities. County employees across the organization have stepped forward to develop a strategic plan and help create a workplace where everyone can reach their full potential. Learn more by reading our Workforce Equity Strategic Plan and exploring our Core Competencies for all County employees.
Equal Pay Law: Please be advised that the pay range listed for this position is intended to provide general guidance on the earning potential for the role. However, actual compensation will be determined in accordance with the Oregon Equal Pay Law and will take into account factors such as the candidate's relevant experience and education. Candidates should expect that initial offers will be made within the listed pay range and may not be at or near the top of the range.
- The eligibility list created from this recruitment may be used to fill regular, full or part time, temporary, and limited duration assignments.*
Everyday, Multnomah County staff work together to serve as a safety net for our communities. During a disaster, this safety net becomes even more critical. All County employees have a role in serving the public during inclement weather, natural disaster, or other types of community emergency response. During these emergency responses, while typically there begins with a call for volunteers, county employees may ultimately be reassigned from their current position to a role in the emergency response in order to support the critical needs presented by our communities. For more information, please visit the Disaster Service Worker Information page.
Questions? Please contact the recruiter.
Application information may be used throughout the entire selection process. This process is subject to change without notice.
Disclaimer: This announcement is intended as a general descriptive recruitment guide and is subject to change. It does not constitute either an expressed or implied contract.
Diversity and Inclusion: At Multnomah County, we don't just accept difference; we value it and support it to create a culture of dignity and respect for our employees.
We are proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran or protected veteran status, genetic information and other legally protected characteristics. The EEO Know Your Rights poster is available for your reference. Multnomah County is a VEVRAA Federal Contractor. We request priority protected veteran referrals.
Veterans' Preference: Under Oregon Law, qualifying veterans may apply for veterans' preference. Review our veterans' preference page for details about eligibility and how to apply.
Accommodation under the Americans with Disabilities Act: We gladly provide reasonable accommodation to anyone whose specific disability prevents them from completing an application or participating in this recruitment process. Please contact the recruiter below in advance to request assistance. Individuals with hearing or speech impairments may contact the recruiter through the Telecommunications Relay Service by dialing 711.
Questions?
Recruiter
Andrea Archuleta
andrea.j.archuleta@multco.us
Phone
1 (503) 9887472 x87472
Application information may be used throughout the entire selection process. This process is subject to change without notice.
Disclaimer: This announcement is intended as a general descriptive recruitment guide and is subject to change. It does not constitute either an expressed or implied contract.
Job Profile
6001 - Office Assistant 2
Salary : $22 - $27
