Events Coordinator

SUMMARY

Under the guidance of the Recreation Director and Assistant Director, the Events Coordinator is a part-time role requiring 25-29 hours of work per week. The hours could include daytime, evenings, weekends, and some holidays. This position involves several assigned events throughout the year, as well as the Farmer’s Market. The Farmer’s Market occurs every Tuesday from 1pm to 7:30pm, starting in May and continuing until the middle of October.

RESPONSIBILITIES

• Assists the Recreation Department in planning, setting up, and executing assigned programs
• Assists in the coordination and recruitment of event contractors and vendors for designated special events, including the Farmer’s Market, Winter Market, and No-Cook Tuesdays
• Serves as a liaison between the FAM board and the Bethel Park Farmers Market, ensuring smooth communication and collaboration for all market-related activities
• Manages vendor and venue relationships
• Plans event details and aspects, including seating, dining, and guest arrangements
• Addresses inquiries and concerns from vendors and customers promptly and respectfully
• Maintains confidentiality of vendor, donor, and client information
• Oversees the development, distribution, and receipt of Farmer’s Market registration materials
• Provides on-site supervision for all events and Farmer’s Market
• Assists with marketing recreation programs through print and social media
• Assists in securing the required documentation for staff and volunteers
• General recreation administrative tasks
• Performs other assigned tasks as required

KNOWLEDGE, SKILLS, AND ABILITIES

• Available to work any day or time, including some holidays
• Strong written and verbal communication skills
• Detail-oriented with excellent organizational, analytical, and planning abilities
• Independent self-starter and team player
• Excellent logistical skills
• Proficient in general computer knowledge and MS Office applications
• Positive demeanor; handles conflict calmly and professionally

MINIMUM QUALIFICATIONS

• 2 years of customer service and event planning experience
• Bachelor's degree in communications, hospitality, or public relations preferred
• Equivalent education and experience to high school graduation with significant independent project or event work
• Previous experience with marketing and social media preferred

DRUG TESTING

Employment is contingent upon the results of a post-offer (initial employment) drug screen.

PRE-EMPLOYMENT BACKGROUND INVESTIGATION

Employment depends on passing a criminal history, certification, and education check.

Salary : $18