Administrative Assistant

Job Title: Payroll/HR Administrator

Department: Administration

Reports To: Controller

Last Updated: 01/06/2025

Job Summary

Lead and direct the Company’s Human Resources and Payroll functions. Establish and maintain overall policies, procedures, internal controls, and payroll reporting systems. Analyze timesheets daily, serve as administrative assistant to Project managers.

Essential Duties and Responsibilities

• Makes recommendations for payroll related policies. Provides training as needed to ensure compliance and full utilization of tools

• Timely, accurately, and compliantly process weekly payroll. Audit and process payroll documents.

• Process employee data for new hires

• Collect employee Time & Attendance data and reconcile variances.

• Enter Time and job numbers to excel records

• Prepares and maintain employee files, assuring accuracy, compliance, and confidentiality

• Maintain vacation and sick time records

• Create reports on demand

• Point of contact for field employees, Assists field employees

• Maintain HireClick, SDworks contact for recruiting and other HR related activities

• Schedule coordinate interviews

• Run background checks and driving records

• Tracking employee absences
• Calculating wages and salaries
• Issuing employees’ wages by check, or direct deposit
• Collaborating with other departments to maintain employee data
• Calculating pay raises, shift payments and overtime compensation
• Issuing tax forms and related documentation and assisting employees to complete them
• Process paycheck deductions
• Pay, 941 tax, update wage tax payroll summary
• Resolving issues employees have with timesheets, pay slips and other payroll matters
• Changing employee bank records when necessary to process payments accurately
• Maintains I9 documents
• Assessing reports provided by project managers department leaders and operations managers to determine employee performance and training needs
• Make Hotel Reservations accommodations
• Create recruitment plans, interview schedules and evaluation standards in accordance with HR methodologies and labor laws
• Supervising all HR activities, communications, reports, requests, and documents created by managers
• Overseeing exit interviews and procedures
• Maintain employment verifications submit in timely manner
• Comply with state and federal agencies
• Maintain/Update DOT files. Arrange DOT physicals
• Remove material cost from Shop and apply to correct job numbers

• Work with project managers on creating and maintaining schedule

• Interpret, translate as needed

• Update employee manuals and HR forms as needed

• Maintain truck mileage on the schedule

• Collect field crew receipts and send to AP

Education and Experience

• College degree in administration or related work experience

• Bilingual preferred

• At least 5 years of Human Resources administration field preferred

• Microsoft Office

• Experience working in a dynamic and changing company environment

• An equivalent combination of education and experience sufficient to successfully perform the essential job duties and responsibilities

Knowledge, Skills, Abilities and Other Characteristics

• Skills in leading others and effectively managing employees.

• Ability to establish and maintain effective interpersonal relationships.

• Ability to display customer focus, professionalism and build a strong team.

• Ability to embrace the organization’s mission and lead by example.

• Required to maintain the confidential nature of all employee and privileged information used or observed in the course of performing job duties.

• Strong analytical skills, with the ability to exercise good judgment and make decisions based on accurate and timely analysis.

• Self-driven motivator who takes initiative on projects with a strong ability to understand and solve creative challenges.

• Strong verbal and written communication skills, and the ability to build and deliver effective presentations to audiences with wide-ranging backgrounds.

• Good working knowledge of computer programs including Microsoft Word, Excel, Power Point, Internet, and database programs.

Work Environment

• This position takes place in an indoor office setting equipped with a computer, desk, phone, and other typical office equipment no travel is required. Must be able to sit for long periods of time and work in front of a computer to complete job responsibilities.

Disclaimer

The above declarations are not intended to be an all-inclusive list of the duties and responsibilities of the job described, nor are they intended to be such a listing of the skills and abilities required to do the job. Rather, they are intended only to describe the general nature of the job. Murphy Company reserves the right to revise or change job duties as the need arises.