What are the responsibilities and job description for the UNIV - Administrative Coordinator I - Department of Anesthesia position at MUSC Health?
Job Description Summary
Support Pain providers with clinic scheduling, OR scheduling, general administrative duties.
Entity
Medical University of South Carolina (MUSC - Univ)
Worker Type
Employee
Worker Sub-Type
Classified
Cost Center
CC000949 COM ANES Anesthesia CC
Pay Rate Type
Hourly
Pay Grade
University-05
Pay Range
38,985.00 - 55,559.50 - 72,134.000
Scheduled Weekly Hours
40
Work Shift
Job Description
Clinic Scheduling: Schedules patient appointments for faculty and APPs as needed for special requests; schedules patients for all surgery appointments to include outpatient clinic appointments, post op visits, psychiatry evaluations and spinal cord stimulator postoperative visits. Monitors patient cancellations and no shows. Submits clinic cancellation forms when providers are out or APPs are in the OR. Produces reports as requested by physician. 30%
OR scheduling: Responsible for coordinating and organizing all aspects of surgical procedures, including scheduling, obtaining necessary authorizations, and ensuring smooth operations within the Pain Management surgical department. Schedules OR cases with vendors providing them with advanced notice of all cases and coordinates supplies for each visit. Identifies underutilized OR time and clinic time and proactively works with the nursing staff and physicians to schedule additional patients to ensure efficient use of clinical services. 20%
Administrative: Provides administrative support for 5 faculty, 3 APPs and staff of the Anesthesia Pain Management Clinic including but not limited to updating CVs in the Interfolio database, typing, scheduling meetings and other academic time, faxing, mailing/emailing, ordering supplies, scheduling conference rooms, preparing correspondence and processing travel reimbursements in OurDay. Assists with collecting medical records and follows up on requests for records not received. Directs patient paperwork to appropriate clinics and once complete, routes to correct location. Mailing pain specific correspondence to patients, sorting and delivering mail to physicians. Assists nurses in the clinic with administrative tasks as needed including but not limited to, faxing, keeping printers loaded and running, scanning documents, printing documents, assisting with Epic messages. 20%
Customer Service: Professionally answers telephone and relays messages (phone, email, fax and EPIC staff messages) in an accurate, timely manner. Screens and handles calls or refers to the appropriate person. 10%
Electronic Medical Record Management: Works with the EPIC electronic medical record system to assure access to patient records; upload or scan material as needed into EPIC and Scanweb; and retrieve information for clinical care as required 5%
Pre-Certifications: Works with financial counselor and precertification specialists to ensure required pre-certifications and authorizations are obtained prior to patient visit, especially with procedure visits and spinal cord stimulator cases. 5%
Administrative Backup Duties: supports other administrative staff with backup duties as needed. 10%
Additional Job Description
Minimum Requirements: A high school diploma and four years relevant experience in business management, public administration or administrative services; or a bachelor's degree and two years experience in business management, public administration or administrative services. Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to bend at the waist. (Frequent) Ability to squat and perform job functions. (Infrequent) Ability to perform 'pinching' operations. (Infrequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry 15 lbs., unassisted. (Infrequent) Ability to lift objects, up to 15 lbs., from floor level to height of 36 inches, unassisted. (Infrequent) Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent) Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Frequent) Ability to match or discriminate between colors. (Frequent) Ability to determine distance/relationship between objects; depth perception. (Continuous) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity, with correction. (Continuous) Ability to hear and/or understand whispered conversations at a distance of 3 feet. Ability to perform gross motor functions with frequent fine motor movements. (Frequent) Ability to work in dusty areas. (Infrequent)
If you like working with energetic enthusiastic individuals, you will enjoy your career with us!
The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.
Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here: http://www.uscis.gov/e-verify/employees
Support Pain providers with clinic scheduling, OR scheduling, general administrative duties.
Entity
Medical University of South Carolina (MUSC - Univ)
Worker Type
Employee
Worker Sub-Type
Classified
Cost Center
CC000949 COM ANES Anesthesia CC
Pay Rate Type
Hourly
Pay Grade
University-05
Pay Range
38,985.00 - 55,559.50 - 72,134.000
Scheduled Weekly Hours
40
Work Shift
Job Description
Clinic Scheduling: Schedules patient appointments for faculty and APPs as needed for special requests; schedules patients for all surgery appointments to include outpatient clinic appointments, post op visits, psychiatry evaluations and spinal cord stimulator postoperative visits. Monitors patient cancellations and no shows. Submits clinic cancellation forms when providers are out or APPs are in the OR. Produces reports as requested by physician. 30%
OR scheduling: Responsible for coordinating and organizing all aspects of surgical procedures, including scheduling, obtaining necessary authorizations, and ensuring smooth operations within the Pain Management surgical department. Schedules OR cases with vendors providing them with advanced notice of all cases and coordinates supplies for each visit. Identifies underutilized OR time and clinic time and proactively works with the nursing staff and physicians to schedule additional patients to ensure efficient use of clinical services. 20%
Administrative: Provides administrative support for 5 faculty, 3 APPs and staff of the Anesthesia Pain Management Clinic including but not limited to updating CVs in the Interfolio database, typing, scheduling meetings and other academic time, faxing, mailing/emailing, ordering supplies, scheduling conference rooms, preparing correspondence and processing travel reimbursements in OurDay. Assists with collecting medical records and follows up on requests for records not received. Directs patient paperwork to appropriate clinics and once complete, routes to correct location. Mailing pain specific correspondence to patients, sorting and delivering mail to physicians. Assists nurses in the clinic with administrative tasks as needed including but not limited to, faxing, keeping printers loaded and running, scanning documents, printing documents, assisting with Epic messages. 20%
Customer Service: Professionally answers telephone and relays messages (phone, email, fax and EPIC staff messages) in an accurate, timely manner. Screens and handles calls or refers to the appropriate person. 10%
Electronic Medical Record Management: Works with the EPIC electronic medical record system to assure access to patient records; upload or scan material as needed into EPIC and Scanweb; and retrieve information for clinical care as required 5%
Pre-Certifications: Works with financial counselor and precertification specialists to ensure required pre-certifications and authorizations are obtained prior to patient visit, especially with procedure visits and spinal cord stimulator cases. 5%
Administrative Backup Duties: supports other administrative staff with backup duties as needed. 10%
Additional Job Description
Minimum Requirements: A high school diploma and four years relevant experience in business management, public administration or administrative services; or a bachelor's degree and two years experience in business management, public administration or administrative services. Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to bend at the waist. (Frequent) Ability to squat and perform job functions. (Infrequent) Ability to perform 'pinching' operations. (Infrequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry 15 lbs., unassisted. (Infrequent) Ability to lift objects, up to 15 lbs., from floor level to height of 36 inches, unassisted. (Infrequent) Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent) Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Frequent) Ability to match or discriminate between colors. (Frequent) Ability to determine distance/relationship between objects; depth perception. (Continuous) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity, with correction. (Continuous) Ability to hear and/or understand whispered conversations at a distance of 3 feet. Ability to perform gross motor functions with frequent fine motor movements. (Frequent) Ability to work in dusty areas. (Infrequent)
If you like working with energetic enthusiastic individuals, you will enjoy your career with us!
The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.
Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here: http://www.uscis.gov/e-verify/employees
