Executive Assistant

At Musco, the industry-leader in sports lighting, our motto is, “We Make It Happen®.” There is a can do, innovative spirit here. We are problem solvers, always up for the next challenge. While our headquarters are in Oskaloosa, Iowa, we are a global company, providing lighting solutions at stadiums, arenas and venues in more than 125 countries.

Musco Lighting is seeking an organized and proactive Executive Assistant to provide administrative assistance and project coordination to the Executive Vice President/Chief Operating Officer, and to support other members of the Executive Team as needed. This unique opportunity will work with Team Members at all levels of the organization. The ideal candidate will demonstrate exceptional organizational and time management skills with strong learning agility and attention to detail. Flexibility is important in our ever-changing and fast-paced environment. Excellent interpersonal and communication skills will be expected. This role requires strong project management capabilities alongside traditional executive assistant duties.

Project Management

What you will do as an Executive Assistant:

• Collaborate with cross-functional teams to achieve project goals and deliverables.
• Assist in creating and maintaining a project log for the HR Team, including collecting, tracking and communicating updates for each project as needed.
• Facilitate effective communication within the team and across departments.
• Conduct research, gather data, and analyze findings to support project objectives.
• Manage the day to day operational and tactical aspects of allocated projects
• Follow up on pending tasks and decisions needed from executives to ensure timely resolution and project progression.
  
  

Executive Support & Administrative Duties

• Act as the primary point of contact between executives and internal/external stakeholders.
• Prepare correspondence, reports, and presentations on behalf of executives.
• Maintain comprehensive and accurate records
• Organize meetings, including scheduling, sending reminders, and organizing catering when necessary
• Manage professional and personal scheduling for one or more Executives, including agendas, mail, email, phone calls, client management, travel arrangements and other company logistics
• Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contacts database
• Maintain professionalism and strict confidentiality with all materials
• Organize team communications and plan events, both internal and off-site
  
  

Education & Experience Requirements

• Associate's degree or higher, or equivalent professional experience in a relevant field required.
• A minimum of three years' administrative experience required; prior experience supporting c-suite executives preferred.
  
  

What You Need To Be Successful

• Exceptional organizational skills, time management, and attention to detail. Strong communication skills (both written and verbal), discretion, and confidentiality are crucial.
• Ability to organize a daily workload by priorities.
• Ability to consistently meet deadlines in a fast-paced, quickly changing environment.
• Proven ability to partner and collaborate across multiple teams and stakeholders, particularly with other administrative staff to ensure seamless support across the organization.
• In-depth knowledge of the Microsoft Office Suite, including Outlook, Teams, Calendar, and PowerPoint.
  
  

Who is Musco?

Musco is the global leader in sports and large area lighting solutions. We believe work should be fun – at Musco, you are part of world-class projects ranging from the London Stadium to the New Orleans Saints Mercedes-Benz Superdome to Iowa State University’s Hilton Coliseum, to major transportation hubs, to your local Little League stadium. Our Team-first culture enables us to envision, create, refine, and guarantee the best lighting systems. We are forward thinking, always striving to create the next generation of technology. A privately held company since 1976, our supportive and caring culture is based on relationships and creating value. If you’d like to work with a Team that appreciates you, and is invested in your future, Musco may be a great fit for you. Learn more about what makes us unique by reading these Des Moines Register articles: Teamwork is Key to Success at Musco Lighting; Musco Lighting Offers Opportunities to Learn & Contribute; Musco Innovation Extends Beyond Products.

What does Musco offer?

At Musco we offer opportunities for meaningful work at a company you can be proud of. That includes supporting learning through on-the-job experiences and options to develop and grow through different roles within your organization. We value our Team Members and support a work-life balance with flexibility for you to volunteer in your community, attend family activities, or to simply have time to do the things you enjoy.

In Addition, We Offer

• Health insurance – comprehensive plans with low out-of-pocket costs
• Generous paid time off benefits
• Profit sharing – calculated based on profitability
• 4% 401K match – immediately vested
• 100% paid Team Member premiums for life insurance and short-term disability insurance
  
  

What does Musco do?

We make a difference in your hometown and on the world stage through innovative lighting and field solutions. We do so all while working to reduce glare and protect the night sky. Musco is proud to partner with the International Dark Sky Association in offering efficient lighting solutions that help minimize light pollution. In addition, we believe helping others is a priority. If giving back is important to you, learn more about Musco’s Mini-Pitch System™ Solution in partnership with the U.S. Soccer Foundation where we’ve helped youth in underserved areas have access to more recreational opportunities.

At Musco, "We Make It Happen®" and want you to be a part of it.

Join Musco where we are Team first, where possibilities come to life, and where we work on local and global solutions that matter. Together “We Make It Happen®” – we invite you to apply at musco.com/careers. Stay connected with us on social media to learn more about the Musco Team.