What are the responsibilities and job description for the Private Events Associate position at Museum of Flight Foundation?
**This position is scheduled to work Tuesday through Saturday and will need flexibility to work some evenings based on the private event schedule.**
Summary
The Private Events Associate supports the mission of The Museum of Flight by supporting and assisting the logistical and administrative needs of the Private Events Department. This person is also a liaison between Private Events Coordinators and Museum clients via email, phone, and in person during events. It is paramount this person represents The Museum of Flight, its Vision and Mission, with the highest level of professionalism and integrity.
Essential Duties & Responsibilities
Following is a summary of the essential functions for this job. Other duties may be performed both major and minor, which are not mentioned below. Specific activities may change from time to time. To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential job functions.
- Perform accurate, timely data entry and other administrative functions related to events and groups for the Private Events department, such as preparing confirmation letters, assisting with contracts, creating invoices, and tracking payments. Support sales functions as appropriate.
- Represent the Museum during assigned private events, acting as a liaison between clients, vendors, and internal staff such as security, facilities, audio/visual, volunteer services, and visitor services departments.
- Triage Group Sales and Premium Experiences inquiries, and schedule tours with client and internal stakeholders.
- Maintain, organize, and order material and supplies, adhering to Museum accounting procurement policies and practices.
- Perform other duties as assigned.
Qualifications
Education & Experience
- High School diploma or GED required; two (2) years college experience preferred.
- Two (2) years’ work experience in hospitality, customer service, or administration.
- Experience in planning and execution of various multi-faceted events highly preferred.
- Relevant internal Museum of Flight experience may be considered in lieu of necessary experience.
Knowledge
- Basic knowledge of administrative, reception, or related office environment functions.
- Understanding of event contracts, vendor billing, and/or accounts payable principles preferred.
Skills
- Effective verbal and written communication skills, good follow through, and the ability to resolve issues in a timely and professional manner.
- Demonstrated time management and organizational skills.
- Computer proficiency in Microsoft Office/365.
Abilities
- Demonstrated strong interpersonal skills, customer service mindset with the ability to work among a diverse population that includes all level of staff, clients, vendors, and volunteers.
- Demonstrated ability to be self-motivated, take initiative, and finish tasks to achieve goals.
- Able to communicate effectively with respect in both positive and negative situations with strong emphasis on communication to varying and diverse groups.
License & Certification
- None
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Schedule is set by the supervisor with flexibility for evening and variable hours based on Museum need.
- Occasional local and out of area travel may be expected.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- On-site attendance is essential to perform the duties of this position.
- Occasionally required to lift up to 25 lbs.
- This position works under normal office conditions, which include repetitive wrist and arm movement and long periods of sitting or standing.
- The ability to bend, carry, reach to the side, front and overhead, push, pull, focus, walk, stand, twist and squat are occasional requirements.
- Ability to move through physical Museum campus spaces required including occasionally outdoors in variable weather.
Benefits
The Museum of Flight offers full-time employees a generous and comprehensive benefits package which includes medical, dental, vision, flexible spending accounts, a 403(b) retirement plan with a 5% match after 1 year of service, Employee Assistance Program, as well as company paid life insurance, Accidental Death and Dismemberment, and long-term disability.
Paid-Time Off
Our paid time-off plans include 2 weeks of accrued sick leave and 2 weeks of vacation (80 hours each) per year, 10 paid holidays, and 2 floating holidays.
Compensation
The hourly range for this position is $21.50 to $27.00 depending on experience.
Important Information
The Museum of Flight is committed to reflecting the diverse community around us. We continue to listen, learn, and implement change so that we can become a more inclusive organization that addresses bias and inequity, and better serves our communities. We highly encourage persons of color, members of marginalized communities, women, non-binary, and LGBTQIA individuals to apply.
Prior to hire and once an initial offer of employment has been made, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.
The Museum of Flight is an equal opportunity employer, dedicated to a policy of non-discrimination in employment on any basis including race, color, age, sex, religion, national origin, disability, veteran’s status, sexual orientation, or gender identity/expression.
This organization participates in E-Verify.
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Salary : $22 - $27
