What are the responsibilities and job description for the Industry Outreach Assistant position at Musicians Institute?
Job description
We are seeking an experienced candidate to support day-to-day operation of the office by providing customer service to students, alumni and guests. Duties include coordinating and maintaining industry relationships, providing direct support for seminars, workshops and Hiring Hall auditions. The qualified individiual will also maintain the database of resources and contacts, as well as provide additional general administrative support as needed. Strong communication ability and excellent customer service skills are required for this role.
TYPICAL DUTIES AND RESPONSIBILITIES:
- Assist during all mock audition for the Hiring Hall service in coordination with the college’s major industry contacts
- Schedule and confirm appointment for workshops, mock auditions, career counseling, and other seminars as requested
- Create and edit flyers using various graphic design software.
- Generate all printed materials including business directories, marketing materials, and job listings
- Assist walk-in students and alumni in order to direct them to the correct department or staff member
● Outreach on behalf of our alumni to industry employers for employment opportunities.
● Assist in organizing alumni mixers/networking events, educational seminars, and available alumni resources.
● Build on the existing Alumni Network by word of mouth, website, walk-ins/tours, social media, and email blasts.
● Gather alumni success stories and send over to the Marketing Department on a monthly basis
● Attend on-campus events including graduation ceremonies, seminars, and events to promote student and alumni resources
● Collaborate with employers for development of internship and career placement opportunities
● Outreach to new businesses and maintain communication with internship sites and facilitate the announcement of open opportunities to students
● Assist with management of online database of internship sites
- Support ACS structure, events and department initiatives as needed
- General administration including: answering telephones, filing, document administration, data-entry, and report generation, as needed
QUALIFICATIONS: (PERFORMANCE CRITERIA BASED ON THE FOLLOWING)
- Excellent organizational skills and attention to detail
- Experience working in the music and entertainment industries
- Excellent oral and written communication skills
- Experience working with students in higher education preferred but not required
- Sales related backround helpful
- Ability to work well under pressure, meet deadlines, and work independently
- Demonstrated ability to interact effectively with co-workers
- Excellent phone and computer skills in a Microsoft Windows environment. Must include Excel and skills in database management, record keeping, and working with Google Docs
- Graphic design or experience using Canva is a plus but not required
- Ethical, with the ability to maintain a high level confidentiality
- Service and Action oriented
- Collaborative – enlists information from all sources to ensure the best solution to an issue
- AA/AS degree is strongly preferred
OFFICE AND COMPUTER SKILLS:
- Working knowledge of office equipment including, but not limited to, computer, phone, and calculator. Microsoft Office including Word, Excel, Outlook, Adobe Reader, Power Point, Google Docs
- Graphic design software including Canva, Photoshop and Illustrator
- Database systems including ADP, Datatel, CAMS, Paradox, and the college’s integrated online portal
This position is Part-Time; on campus.
Job Type: Part-time
Pay: $25.00 - $28.00 per hour
Expected hours: 20 per week
Job Type: Part-time
Pay: $25.00 - $28.00 per hour
Work Location: In person
Salary : $25 - $28