What are the responsibilities and job description for the Administrative Clerk position at MUST University?
We are seeking a detail-oriented and organized Administrative Clerk to support our Apostille Department. This role will be responsible for ensuring the accurate processing of student document requests, maintaining records in Pipefy, and assisting with the preparation and organization of apostilled documents. The Administrative Clerk will also provide support for internal and external events by preparing promotional materials.
Responsibilities
• Collaborate with the Apostille Department to ensure the accurate and timely processing of student document requests.
• Review and verify that all required documents are correctly uploaded into Pipefy for printing and preparation.
• Confirm document details, identify the types of documents requested, and ensure they are printed and prepared with the necessary seals and stamps.
• Maintain and update the Pipefy system to reflect the current status of each document throughout the apostille process.
• Scan and upload apostilled documents into the system and distribute them via email to students.
• Organize apostilled documents alphabetically for shipment to Brazil.
• Provide administrative support for internal and external events by preparing and organizing promotional materials.
Qualifications
• High school diploma or equivalent; additional certification in office administration is a plus.
• Previous administrative experience, preferably in document processing or records management.
• Strong attention to detail and ability to verify and organize official documents.
• Proficiency in using document management systems, such as Pipefy, or willingness to learn.
• Basic knowledge of scanning, printing, and document preparation processes.
• Excellent organizational skills and ability to manage multiple tasks effectively.
• Excellent written and verbal communication skills in English and Spanish. Proficiency in Portuguese is a plus
• Ability to work both independently and collaboratively within a team.