Lab Relocation Project Coordinator

About the Role:

Do you love to travel and have strong project coordination or lab relocation skills? This is a unique opportunity to join a flexible contractor pool of Lab Relocation Project Coordinators who are activated on an as-needed basis.

You’ll be “on standby” until a lab relocation project is ready to launch —at which point you’ll be deployed to the client site, serving as boots on the ground for 1 to 4 weeks (depending on project scope). You will be the go-to person on-site, supporting lab moves from planning through execution, and ensuring every detail runs smoothly.

About The Company:

At MustardSeed PMO, we’re a leading project management service provider, designing and delivering solutions for clients across multiple sectors within the Life Sciences industry including Biotech, Pharma, Med-Device, Ag Tech, and Food Tech. We are focused on leading the pack in our industry, bringing together a heritage of creativity and technology, and applying the latest thinking in project management to deliver truly effective positive change.

MustardSeed is proudly based in West Chester, Pennsylvania, performing outsourcing services to companies operating in the United States. At MustardSeed, we aim to help companies improve their communication, control, execution, and ultimately profitability by establishing a project management framework that enables better decision-making.

Key Responsibilities:

• On-Site Coordination: Serve as the primary point of contact during laboratory relocations, ensuring projects stay on schedule and within scope.
• Project Planning & Logistics: Assist in the development of relocation plans, including timelines, resource allocation, and risk management.
• Asset Inventory, Tagging and Labelling: Responsibility to conduct accurate asset inventories matching customer asset registers against physical assets in the lab, creating gaps analysis and tagging/labelling assets for the move to the new location.
• Customer Liaison: Serve as the single POC on site for the customer, supporting by answering questions, providing information, directing updates where needed and managing our relationship directly with end users and key stakeholders.
• Vendor & Stakeholder Management: Liaise with third-party vendors, internal teams, and client stakeholders to facilitate smooth transitions.
• Compliance & Safety: Ensure regulatory compliance (OSHA, FDA, GMP) is maintained throughout the move.
• Issue Resolution: Identify and mitigate relocation risks, troubleshoot logistical issues, and escalate challenges as needed.
• Collaboration: Work closely with a remote Project Manager to align on daily priorities, communicate status updates, escalate issues, and ensure smooth execution of the relocation plan.
• Documentation & Reporting: Maintain accurate records of project progress, relocation schedules, and vendor interactions.

Qualifications & Experience:

• 2-5 years of project coordination or project management experience (preferably in the life sciences, or laboratory operations).
• Experience in laboratory relocations, facilities management, or supply chain/logistics is a plus.
• Strong understanding of project management principles (PMP certification is a plus but not required).
• Excellent communication and stakeholder management skills to interact with researchers, lab managers, and vendors.
• Willingness and ability to travel up to 75%.
• Proficiency in Microsoft Project, Smartsheet, or other PM tools is a plus.
• A “can do” customer centric attitude along with being able to think and pivot quickly using your own initiative.
• The ability to work in pressurized situations and environments.

Additional Information:

This is a 1099 contract position. You will be part of a flexible contractor pool and contacted for assignments based on project timing and location. Engagements typically last 1 to 4 weeks, depending on project needs.

MustardSeed PMO provides equal opportunity for all and prohibits discrimination and harassment of any kind.