Event & Donor Coordinator

Description

Event & Donor Coordinator 

Non-Exempt / Full Time

Hourly wages: $27.00 - $30.00 

Reports To: VP of Community Development

Department:  Resource Development  

Direct Reports: No

Generous Benefits Package includes:

• Medical, Dental, Vision, Life Insurance & Employee Assistant Program ~ fully covered for Employee
• Optional Life, Long Term Disability, Critical Illness, Identity Theft Protection and Accident Insurance
• Generous paid time off, including16 paid holidays which includes the week between Christmas and New Years
• 401K Retirement Plan ~ Employer match up to 6% ~ after 6 months service.

Summary

Mutual Housing California brings people and resources together to develop, manage, and support sustainable affordable housing where residents are partners in advancing equitable communities.  One of the primary ways we do this is through our Community Development team. They provide essential programs, resident services, and community organizing for Mutual Housing affordable housing residents at our 21 housing communities in North Sacramento, South Sacramento, and Yolo County, with a plan to grow to 25 sites in the next several years.

The Events Coordinator will provide support to the Community Development Department by overseeing our fundraising and partnership events, as well as managing our donor database and developing relationships with Mutual Housing individual donors. They will also support our other fundraising efforts as well, including our Year-End Campaign, Big Day of Giving, and other campaigns. The main goal of this position is to grow the amount of revenue generated for Community Development through events and donor fundraising. This position is ideal for both people who are new to fundraising and those with more experience. Salary will be dependent on the level of relevant experience. .

Key Duties & Responsibilities

Project manage Building Up and other partnership-building events, including groundbreakings, grand openings, and tours.

• Oversee the planning and execution of Building Up, Mutual Housing California’s signature annual fundraiser. 
• Oversee the planning and execution of groundbreakings, large group tours, grand openings, and other public facing events, approximately 2 – 4 events per year.
• Set up planning meetings with staff and other stakeholders, organizing notes and action items.
• Source and organize vendors, event flow, decorations, invitation lists, and other details in support of events.
• Conduct outreach in collaboration with Communications team to market events and increase attendance.
• Staff events and work in collaboration with CDD program staff to gain site support and volunteer support.

Oversee Mutual Housing’s Big Day of Giving (BDoG) and Year End campaigns.

• Organize and execute BDoG and Year End Campaigns, working with Communications team on outreach strategies.
• Develop campaign strategies tied to programmatic outcomes and organizational themes.
• Target specific donors and follow up on leads to support the campaigns. 

Act as donor liaison by managing information, soliciting donors, and providing regular updates.

• Support ongoing stewardship and communication with both cash and in-kind donors, including news updates, event invitations, and other engagement opportunities.
• Manage donor acquisition and awareness activities, including direct and email outreach.
• Produce and deliver thank-you letters and other follow-up outreach for campaigns and events.
• Update and maintain Mutual Housing’s donor database in Salesforce.
• Work with other Mutual Housing staff to connect with new donors and refer existing donors to programmatic successes.

Support the department with reporting and data analysis of donors and event outcomes.

• Enter data into our Salesforce data management system to track progress with donor opportunities, including creating opportunities, funder notes, and tracking other fund-related data.
• Coordinate with the Accounting department to ensure donor payments are aligned with organizational income and expense reports.
• Contribute to annual Fundraising plan and track progress towards goals.
• Provide monthly and annual reports to supervisor on progress of events, campaigns, and donor fundraising.

Manage time and resources.

• Report to work as scheduled and follow call-in and approval procedures for time off. 
• Organize and prioritize work effectively, with flexibility to respond to priorities and changing needs.
• Participate in training and development programs to improve personal skills/knowledge.

Requirements

Required Knowledge, Skills, & Abilities

• Minimum of two years of experience in event coordination and/or administrative support at a non-profit or other development work.
• Excellent project management & organization skills, with potential to demonstrate these during the interview process.
• Proficiency with Microsoft Office tools and design tools such as Adobe or Canva required. Samples to be provided during interview process.
• Well-developed written and verbal communications skills, particularly in partner communication.
• Ability to gather data, compile information and prepare reports.
• Donor management database, Salesforce, or other database management experience preferred.
• Experience in working in a non-profit setting and in diverse, low-income communities preferred.
• Able to be self-directed, use good judgement, provide attention to details, define and solve problems, and seek advice when appropriate.
• Demonstrates a positive attitude, respect, and rapport with colleagues.
• Has at minimum a high school diploma or GED. 
• Passes criminal, DOJ, and other background checks.

The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.

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Salary : $27 - $30