OPERATIONS CONSULTANT II

84699-GOVERNMENT OPERATIONS CONSULTANT II - 40034472

Date : Feb 17, 2025

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Requisition No : 846999

Agency : Commerce

Working Title : 84699-GOVERNMENT OPERATIONS CONSULTANT II - 40034472

Pay Plan : Career Service

Position Number : 40034472

Salary : $41,463.48 - $50,000.00

Posting Closing Date : 02 / 20 / 2025

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JOB TYPE : FULL TIME / CAREER SERVICE

POSITION LOCATION : Tallahassee, FL (relocation benefits are not available for this position)

Your Specific Responsibilities :

Under management supervision this position performs complex functions related to the financial management of assigned grants. This involves analysis of accounting data, identification of issues, development of resolutions, communication with appropriate staff and implementation of resolutions. This position must provide consultation and assistance to a variety of individuals, including but not limited to Department staff and management, state and federal auditors, federal grant managers, other state agencies, Executive Office of the Governor and legislative staff.

Under management supervision, this position is responsible for assigned grants and must prepare the analysis needed to generate the required financial reports. Analyzes awards, amendments, expenditures, encumbrances, financial activities, journal transfers and other information sources to ensure accounting information by grant, budget entity and fund is complete and accurate. Reviews and validates adjusting entries as needed. Prepares work papers incorporating grant expenditure analysis, adjustments, Subrecipient Enterprise Resource Application (SERA) detail, Notice of Funds Availability (NFA) amendments, grant awards, etc., for federal reports including Federal Funding Accountability and Transparency Act (FFATA). Ensures that all documents required to support the financial report are maintained in an organized manner. Monitors grant revenue, expenditures / invoices to ensure grant balances, advances, and payments are accurate and timely processed. Prepares federal reports in a timely manner for reviews to be completed and for the report to be submitted by the due date. Continues monitoring closed grants to ensure any additional activity is either reported or adjusted. Ensure all NFA amendments are reported and accounted for in the Federal Funding Accountability and Transparency Act Subaward Reporting System (FSRS).

Maintains a comprehensive knowledge of financial guidelines and requirements for assigned grant programs. This includes knowledge of corresponding federal and Department regulations, public laws, state statutes, the Florida Administrative Code, and Department accounting policies. Also includes knowledge of the state’s accounting system including FACTS, the General Ledger master file, as well as related support systems including SERA.

Analyzes reports, accounting system data, federal treasury data and other sources of information to ensure accounting information is complete and accurate. Performs analysis to ensure programmatic activities are adequately funded. Reviews and analyzes reports and suggests improvements to reporting and processes. Coordinates with federal reporting unit on the reporting requirements on federal reports. Coordinates with disbursement unit and various offices regarding the research and resolution of fiscal issues and for the maintenance of all systems to accounting system interfaces.

Conducts financial reviews with grant manager, budget office, program area, etc. as often as required, but at least monthly. Ensures that SERA is maintained with up-to-date information for assigned grants. Develops and maintains desk procedures for assigned grants and processes.

Prepares special analytical reports, as requested, to assist management in making decisions. Reviews federal and state regulations to ensure continued compliance, identify changes, and make recommendations to update policies and procedures. Provides technical assistance to federal and state staff with grant related functions. Works with state and federal auditors in the conduct of their various audits. Analyzes, as needed, Department and State business systems to improve fiscal reporting and interaction with State’s fiscal systems.

Conduct weekly and monthly FFATA reporting of grant amendment data into FSRS.

Conduct ongoing monitoring, maintenance, and validation of grant award and amendment data within state and federal systems.

Monitor financial activities pending approval within the SERA system to ensure processing timeliness and accurate approval steps.

Conduct ongoing monitoring of SERA system data for data integrity, data entry accuracy and data clean-up.

Compile and submit monthly reconciliation reports to applicable Department staff.

Knowledge, Skills and Abilities :

Working knowledge with federal and state financial record keeping systems.

Working knowledge with grant reconciliation processes and procedures.

Ability to work independently.

Ability to organize and prioritize work assignments and effectively manage multiple tasks.

Ability to establish and maintain effective working relationships with others.

Proficient skills in Word and Excel in working with data, create spreadsheets, use database systems, run reports and conduct related follow-up activities.

Ability to effectively communicate both verbally and in writing.

Ability to understand and apply rules, regulations, policies and procedures.

Pay : $42,776.81 - $50,000.00

Our Organization and Mission :

FloridaCommerce works across the state to support Florida’s economy, robust and talented workforce, and our local communities. We are dedicated to making a stronger and more resilient Florida, so our businesses, communities, and workforce are better prepared to withstand future economic slowdowns and natural disasters.

In collaboration with our partners, we salute our nation’s veterans and are honored to have the opportunity to support them and their family members by encouraging them to apply at FloridaCommerce for positions that fit their skill sets.

Florida Commerce is an Equal Opportunity Employer / Program. Auxiliary aids and services are available upon request to individuals with disabilities. (TTY / TDD 1-800-955-8771 or the Florida Relay Service – 711.)

Let our mission become yours. To find out more about us, click on the link :

The Difference You Will Make :

FloridaCommerce is a fast-paced work environment in which critical thinking and prioritizing is a must. Your knowledge and skills will be utilized to help our citizens. As a member of the Finance & Administration team, this position supports the program areas that administer benefits to Floridians.

How You Will Grow :

FloridaCommerce encourages its employees to constantly innovate and seek efficiencies. Trainings are made available throughout the year and on request with our Office of Human Resources Training and with our Division of Workforce Training Unit. In accordance with our Vision and Mission, the employee :

Furthers Florida’s economic vision by providing support that enhances the economy and develops, safe, and healthy communities.

Meets customer / client expectations with an emphasis on responsiveness, quality, quantity, and timeliness of work.

Provides information clearly, accurately, and succinctly; and exhibits good listening skills.

Works collaboratively to optimize the effectiveness of Florida Commerce’s available resources and tools.

Uses knowledge acquired through education, training, or experience to complete tasks.

These expectations are for all our employees, and you will be expected to model these as a leader. We believe in supporting and encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience.

Where You Will Work :

Tallahassee is Florida’s Capital City and continues to grow by attracting development and new businesses. T allahassee is a mid- sized city in the heart of Florida’s Big Bend. Florida Commerce’s main office is in Downtown Tallahassee, the political epicenter that draws in visitors each year to visit the state’s Capitol. Each spring, the legislative session opens, and people pour in to see the Florida Legislature perform business and approve the state’s annual budget. Being in Tallahassee will guarantee you an experience vibrant with a unique experience, professional growth, entertainment, and culture. Tallahassee is :

Known for its beautiful parks, rolling hills and oak trees, canopied roads, hotels, dining, museums, arts, music, and natural resources ( )

Home to major college campuses, Florida State University (FSU), Florida A & M University (FAMU) and Tallahassee Community College (TCC).

Approximately 22 miles from the nearest beach ( )

Within a state having no state income tax for residents of Florida

WORKING FOR THE STATE OF FLORIDA HAS BENEFITS!

• State Group Insurance coverage options

health, life, dental, vision, and other supplemental option)

Retirement plan options, including employer contributions ( www.myfrs.com )

Nine paid holidays and a Personal Holiday each year

Annual and Sick Leave Benefits

Student Loan Forgiveness Program (Eligibility required)

Flexible Spending Accounts

Tuition Fee Waivers (Accepted by major Florida colleges / universities)

Ongoing comprehensive training provided

Career Growth

Highly skilled, professional environment

For a more complete list of benefits, visit www.mybenefits.myflorida.com .

We care about the success of our employees.

We care about the success of our clients.

We are always improving our technology, our tools, our customer’s experiences, and ourselves.

A rewarding experience for reliable, compassionate, and professional employees.

The State of Florida is an Equal Opportunity Employer / Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and / or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clickinghere () . All documentation is due by the close of the vacancy announcement.

Location :

TALLAHASSEE, FL, US, 32399

Nearest Major Market : Tallahassee

Salary : $41,463 - $50,000