Project Coordinator

The project coordinator will support project staff, project managers, project engineers, and superintendents in orchestrating the smooth flow of project activities, ensuring seamless project execution.  The coordinator will efficiently manage multiple projects concurrently and adapt swiftly to evolving job priorities.

ESSENTIAL FUNCTIONS

• Complete and assist with the initiation procedures and internal paperwork necessary for launching new construction projects, as assigned.
• Prepare on-site facilities and organization (mobilization/demobilization): filing system, regulatory documents, signage, temporary power, trailers, utilities, dumpsters, portable toilets, and on-site office documents.
• Generate, process, track, submit, distribute, and log contract work orders, purchase orders, and change orders.
  • Prepare subcontractor pre-quals and verification of correct insurance coverage
  • Coordinate subcontract execution process promptly
  • Formatting project changes into project change events into executed owner change orders, and subsequently into subcontractor change orders
  • Coordinate and maintain required subcontract exhibits
  • Follow up communication for subcontractors
• Timely input of all project data to support project manager’s monthly job cost reporting
• Assist project manager with monthly pay applications, by obtaining and returning project lien waivers to clients to ensure the timely release of revenue. Prepare quarterly reports as needed.
• Collaborate with the project engineer to compile and distribute close-out documents relevant to assigned projects, ensuring proper archiving of MYCON files when necessary.
• Familiar with I-9/immigration compliance and coordinate the badge system and I-9 processing per job requirements.
• Execute additional position-specific responsibilities as needed, demonstrating competence, professionalism, and courtesy at all times.
• Performs other position-appropriate duties as required in a competent, professional, and courteous manner.

KNOWLEDGE, SKILLS & ABILITIES

• Liaison between project team
• Effectively and accurately communicate relevant project information to the client and project team.
• Monitor subcontractor insurance and associated renewals
• Input project information into Procore
• Effective oral and written communication skills
• Strong attention to detail required
• The ability to perform a variety of tasks simultaneously in an accurate and timely manner.
• Considerable skills in problem-solving, and conflict resolution.
• Familiar with construction methods and processes.
• Strong customer service skills needed to build and maintain relationships with owners, subcontractors, and vendors.
• Spectrum, Procore, and Bluebeam knowledge preferred. Advanced skills in all Microsoft Office Suite products.
• Agile in learning new software and systems
• Behavior that supports a positive work environment keeping in line with the company mission and values.

PHYSICAL DEMANDS

• While performing the duties of this job the employee is frequently required to sit, converse, and listen; dexterity and flexibility are required for physical tasks.
• The employee must be able to lift and/or carry over 20 pounds on a periodic basis and be able to push/pull over 25 pounds on a periodic basis.
• The employee must be able to stand and/or walk at least five hours per day.
• Reliable, predictable attendance at the scheduled site/office.
• Ability to work in a stressful environment.
• Ability to work collaboratively as part of a team.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the listed functions of this job. The work environment is an office and occasionally a job site with exposure to outdoor elements.

The information contained in this job description is intended to describe the essential job functions required of those assigned to this job. It is not intended to be an exhaustive list of all responsibilities, duties, knowledge, skills, and abilities needed to perform the job. Please note that management retains the right to assign or reassign duties and responsibilities to this job at any time. The ability to competently perform all the essential duties of the position, with or without reasonable accommodation, demonstrated commitment to effective customer service delivery, integrity, and the ability to work productively as a member of a team or work group are basic requirements of all positions at MYCON.

 I have read the job description and understand the functions and objectives of the position.  I understand I am responsible for compliance with all policies and procedures.