What are the responsibilities and job description for the Administrative specialist position at myGwork?
This job is with JLL, an inclusive employer and a member of myGwork the largest global platform for the LGBTQ business community.
Please do not contact the recruiter directly.
Job Summary
This position will be responsible for providing support to Producers as well as Production Support in marketing, financing and equity placement of real estate transactions from start to finish.
Responsibilities Include
Partner with team to help achieve team's production and operational goals
Search, add, edit Investor information, and run reports within JLL's CRM Systems
Clean up and maintenance of multiple databases, for the purpose of direct marketing and client relationship development
Input incoming Confidentiality Agreements for properties into JLL Systems and manage electronic archives
Provide support to team in technology applications, i.e., CRM, Salesforce, RCM, Eloqua, PeopleSoft, Outlook, Word, and other company supported programs
Provide support with production of property marketing materials (i.e., writing, research, mapping and demographic analysis).
Schedule and coordinate meetings, appointments and travel arrangements for managers or supervisors
Perform clerical duties to include photocopying, mailing, faxing documents, scheduling appointments and coordinating calendars
Assist in coordinating new employee set-up, updating bios / resumes for pitches, events, PeopleFinder, etc., and ordering business cards
Print and bind various booklets for properties and meetings - valuations, Offering Memorandums, tour books
Schedule, set up and clean up meetings, lunches, and corporate events
Prepare and process expense reports on a regular and timely basis.
General day-to-day office management (i.e., printing, IT & AV troubleshooting, manage catering / conference room setup, mail distribution)
Assist in the maintenance of project files, including budgets - vendor invoice processing, production schedules, copies and completed work samples.
Requirements
Bachelor's Degree or commensurate experience preferred
Workplace experience, minimum of 2 years in administrative support role required
Advanced Microsoft office product knowledge - PowerPoint, Excel, Word, and Outlook
Experience with CRM databases preferred (Salesforce)
Ability to juggle multiple priorities and achieve recognizable results in very tight timeframes and often on short notice.
Qualifications
Excellent planning and organizational skills
Attention to detail
Strong written and verbal communication skills
Excellent proofreading skills
Proven ability to take initiative and follow through with limited guidance and direction
Understanding of and commitment to client services
Active learner with a positive attitude who can consistently and creatively enable the team to provide first rate client service - team player
Ability to learn and master new skills quickly and independently
LI-DNI
Last updated : 2024-11-20
