What are the responsibilities and job description for the SO Senior Administrative Specialist position at Williamson County?
Reporting directly to a Sheriff’s Office Manager, Commander or Paralegal, responsible for providing advanced administrative support to an assigned division. Level II of II in Sheriff’s Office Administrative Specialists.
* The vacancy related to this posting is in the Warrant Assignment on the 3-11PM shift.
- Provides direct customer service either in person or on the telephone
- Creates and maintains various reports related to assigned division
- Creates and maintains forms, worksheets, and informational materials
- Ensures comprehensive filing systems are maintained and up to date
- Assists in planning and executing special projects and events
- Assists with policy and procedure updates
- Copies, files, and audits invoices
- Monitors purchasing card transactions and processes statements
- Enters and verifies data within applicable databases and/or systems
- Assists in various staffing processes
- Reviews stock inventory and processes purchase requisitions for needed supplies and equipment
- Cross-trains with office staff in other areas to ensure continuity of departmental operations
- Attends all meetings and trainings, as required
- Performs special duties as assigned
Warrant Assignment
- Enters and removes warrant and protective order information in applicable systems
- Provides and maintains complete and accurate records
- Performs various in-house computer searches
- Researches data by using confidential Law Enforcement databases
- Confirms and requests confirmations on warrants
ORGANIZATION RELATIONSHIPS
- Reports directly to – Sheriff’s Office Supervisor, Commander or Paralegal
- Direct Reports – No
PHYSICAL DEMANDS
- Position involves prolonged sitting at a workstation, visual examination of documents, reaching, walking, twisting, bending, standing and occasional lifting/carrying
- Position may involve working day and/or overnight shifts
ENVIRONMENTAL FACTORS
- Work is primarily indoors in an air-conditioned environment
- Contact with persons accused or convicted of crimes
- Contact with law enforcement officials and public
- Open Records Assignment: Exposure to graphic reports, video, and audio recordings
IRREGULAR HOURS
- Work outside of the normal office hours (Monday-Friday 8 a.m. to 5 p.m.) may be required
- Warrant Assignment: Shift work, rotating weekends, and some holidays. Shift assignments are subject to change at Sheriff’s discretion.
- 7am-3pm
- 3pm-11pm
- 11pm-7am
- May be deemed essential personnel in the event of an emergency
The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position. This job description is subject to change as the needs and requirements of the job change.
- High School diploma or equivalent
- Two (2) years of clerical experience in a professional office environment
LICENSES AND CERTIFICATIONS
Required within thirty (30) days of employment
- Valid driver’s license
PREFERRED QUALIFICATIONS
- All assignments: Two (2) years of directly related experience to assignment
EMPLOYMENT TESTING
Employment is contingent on passing any post-offer pre-employment screening as listed below:
- Criminal background check: Yes
- Motor Vehicle Record check: Yes
- Drug screening: Yes
- Physical exam: No
- Psychological exam: No
- Additional: N/A
A Williamson County online application (resumes alone are not sufficient) must be received before the position is closed. Positions are open until filled, subject to close at any time after five (5) business days. The Human Resources Department is located at 100 Wilco Way, Georgetown, TX 78626. Phone (512) 943-1533 or visit our website at www.wilco.org/hr.
Williamson County is an Equal Opportunity Employer and complies with the Americans with Disabilities Act and Uniformed Services Employment and Reemployment Rights Act (USERRA). If you require an accommodation in order to apply for a position, please request assistance from the Human Resources Department.
TOBACCO FREE WORKPLACE POLICY
Williamson County is a tobacco free workplace. The use of tobacco products (e.g., cigarettes, cigars, pipes, snuff, chew, etc.) and Electronic Nicotine Delivery Systems (ENDS) (e.g., vapor, e-cigarettes, etc.) prohibited on all Williamson County premises. Employees who violate this policy are subject to appropriate disciplinary action up to and including termination of employment.
Salary : $18
