What are the responsibilities and job description for the PROJECT COORDINATOR position at MYNT SYSTEMS INC?
Job Description
Job Description
Description : Job Purpose
At MYNT, the Project Coordinator plays a vital support role within the Project Management team. Working closely with the Project Manager, the Coordinator assists in ensuring projects run smoothly from start to finish. This role focuses on facilitating communication between internal teams, organizing project tasks, and helping to track deadlines and deliverables. The Project Coordinator provides administrative and logistical support, allowing the Project Manager to focus on strategic decision-making and overall project success. Responsibilities include tracking project progress, maintaining documentation, and handling routine project tasks with minimal supervision.
Job Duties & Responsibilities
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Tracking and coordinating on site equipment for budgeting.
- Review and update tasks in softwares to keep construction schedules on target while reporting significant delays to Project Manager.
- Maintain pending purchase orders reports in software.
- Information flow between office, field, vendors and customers.
- Time tracking : enter project related time and labor to properly account for budget accuracy.
- Assist in submitting and tracking permits and permit related tasks using the AHJ Tracker.
- Coordination of job start and job close including scheduling hand off meetings and collating documents (as builts, warranties, commissioning reports, etc.) for closeout binders
- Review contracts and update project management software to include all contractual obligations.
- Subcontract drafting, review & routing tracking
- Collection and organization of subcontractor / accounting related project document requirements : COI, W-9, milestone certificates, policy documents, etc., and update softwares accordingly.
- Tracking and updating project schedules as needed in project management software.
- Coordinate and attend weekly AOC meetings and maintain meeting minutes.
- Maintaining & updating job files, controlled forms & logs.
- Assist with monthly billing and perform research to resolve billing issues.
- Draft requests for proposals and perform pre-qualifications of vendors and subcontractors.
- Draft client and subcontract proposed change orders and confirm documents.
- Draft and track submittals, RFI's, and RFQ's.
- Schedule necessary construction team meetings.
- Track and coordinate inspections with AHJ and Utility.
- Upload reports into the Lessons Learned tracking sheet.
- Update construction software templates.
- Track, update and maintain SS reports, schedules and dashboards. Including project rebate tracking.
- Daily Tasks :
Update tasks in construction software(s).
Provide updates to Project Manager(s) for client updates as needed.
Review project cash flow analysis reports.
Requirements :
Skills & Qualifications
The following list represents the core competencies needed for success in this position.
High School or GED. Some college preferred.
Construction industry experience required.
Working Conditions
Physical Requirements
General Benefits
Mynt Systems is an equal opportunity employer and values diversity. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic. We are committed to creating an inclusive environment where everyone feels valued and respected.
