Part-Time Secretary / Bookkeeper

Local Presbyterian Church / Part-Time Secretary/Bookkeeper

Job Summary:

Job Duties:

• Administrative Support:
  • Answer phone calls, respond to inquiries, and provide information to members and visitors.
  • Maintain and update church calendars, schedules, and databases.
  • Prepare and distribute church communications, including newsletters, bulletins, and announcements.
  • Assist with organizing and coordinating church events, meetings, and activities.
  • Handle incoming and outgoing mail, including sorting, distributing, and filing documents.
• Bookkeeping:
  • Maintain accurate financial records using appropriate accounting software.
  • Manage accounts payable and receivable, including processing invoices, payments, and donations.
  • Reconcile bank statements and financial transactions regularly.
  • Prepare and generate financial reports, statements, and budgets as required.
  • Assist with payroll processing and employee expense reimbursements.
  • Collaborate with the church treasurer and finance committee to ensure compliance with financial policies and procedures.
• Record-Keeping and Filing:
  • Maintain organized and up-to-date filing systems for administrative and financial documents.
  • Preserve confidentiality and secure sensitive church and member information.
  • Ensure compliance with legal, tax, and regulatory requirements related to record-keeping and data protection.
• General Support:
  • Assist pastors, staff, and volunteers with administrative tasks and projects as needed.
  • Provide support during worship services and special church events.
  • Collaborate with other church staff members to enhance overall efficiency and effectiveness.

Job Requirements:

• High school diploma or equivalent; additional education or relevant certifications are a plus.
• Previous experience in administrative support, bookkeeping, or office management is preferred.
• Familiarity with accounting principles and bookkeeping software (e.g., QuickBooks).
• Strong computer skills, including proficiency in MS Office (Word, Excel, Outlook) and Canva.
• Excellent written and verbal communication skills.
• Ability to handle sensitive and confidential information with discretion.
• Strong organizational and multitasking abilities.
• Attention to detail and accuracy.
• Ability to work independently and prioritize tasks effectively.

Applicant Requirements:

• Clean Background.
• Clean Drug Screen.