Payroll Specialist II

JOB SUMMARY

This position performs the payroll function by completing and coordinating the activities of recording hours worked, processing time records, compiling payroll statistics, maintaining payroll control records, and calculating pay amounts.

JOB DUTIES/RESPONSIBILITIES

To perform this job successfully, an individual must be able to satisfactorily perform each of the essential duties/responsibilities listed below. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential duties/responsibilities of this job.

1. Responsible for weekly processing of employee payroll (hours, vacation, sick, etc.), complete payroll reporting (journal entries, overtime reports, certified payroll, etc.) for 200 employees within multiple states.

2. Investigate and resolve payroll issues and ensure strict compliance with company and regulatory standards

3. Compile payroll data from various sources, complete imports and exports of data, create payroll and overtime reports, verify accuracy and limit errors within payroll reporting.

4. Completes computation of pay according to company policy, union agreements, and specifically identified employee deductions and liabilities (i.e. union rates, wage garnishments, child support, etc.)

5. Assists in compilation and preparation of other payroll data such as 401K, insurance, and union payments

6. Must read and review various union agreements and verify implementation of changes to payroll rates and withholdings/deductions.

7. Interpret company policies and government regulations affecting payroll procedures and processing.

8. Assists in preparation of payroll tax returns and union reports

9. Responsible for ensuring the accuracy of individual payroll amounts, printing payroll checks, processing direct deposit, and distributing pay stubs.

10. Determines work procedures, prepares work schedules, and expedites workflow

11. Study and standardize procedures to improve efficiency payroll processes

JOB QUALIFICATIONS

To perform this job successfully, an individual must meet the minimum qualifications listed below. These qualifications are representative of the knowledge, skill and/or ability required to perform this job.

Education and Experience: to perform this job successfully, an individual must have:

· A Bachelors or Associates Degree in Business Administration, Accounting, or other comparable field of study is strongly preferred.

· A minimum of 4 years related experience and/or training or an equivalent combination of education and experience.

· Proficiency in MS Office: Word, Outlook, Excel (advanced level), etc.

· Familiarity with HCSS products including Heavy Job and E360, preferred

· Familiar with Vista by Viewpoint strongly preferred

ESSENTIAL FUNCTIONS

Physical Abilities: To perform this job successfully, an individual must be able to:

· Regularly: sit, stand, climb, walk, lift, pull/push, carry, grasp, reach, stoop/crouch, talk, hear

· Clearly see 20 feet, with or without corrective lenses and differentiate between colors (no color blindness)

· Some job responsibilities require an individual to be on site in the office to complete those duties. This is not a hybrid or remote role.

Mental & Other Skills/Abilities: To perform this job successfully, an individual must have:

· Adaptability: ability to adapt to changes, delays or unexpected events in the work environment; ability to manage competing demands and prioritize tasks; ability to adjust approach or method to best fit the situation.

· Analytical Ability: ability to maintain focus for extended periods of time; ability to complete research projects with resourcefulness and persistence; ability to synthesize complex or diverse information; ability to use intuition and experience to complement existing data.

· Dependability: ability to follow instructions, both in written and verbal format; ability to respond to management direction; ability to complete tasks on time or notify the appropriate person with an alternate plan when necessary.

· Interpersonal Skills: ability to effectively communicate timelines, priorities, expectations, and results. Ability to maintain professional relationships with others, excellent customer service skills and a good overall understanding of appropriate human relations.

· Judgment: ability to make prudent and timely decisions; ability to exhibit sound and accurate judgment; ability to explain reasoning for decisions.

· Language Ability: ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals; ability to write routine reports and correspondence; ability to speak effectively before groups of customers or employees of organization.

· Mathematical Ability: ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume; ability to apply concepts of basic algebra and geometry.

· Problem Solving Ability: ability to identify and/or prevent problems before they occur; ability to formulate alternative solutions to problems when necessary; ability to transfer learning from past experiences to new experiences of similar nature.

· Quality Management: ability to complete duties, on time and with absolute precision, at least 95% of the time; ability to edit the accuracy and thoroughness of one’s work as well as the work of others; ability to constructively apply feedback to improve performance, ability to generate ideas to improve and promote quality in work

· Reasoning Ability: ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists; ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

The duties listed above are intended only as general illustrations of the various types of work that may be performed. Specific statements of duties not included do not exclude them from the position if the work is similar, related, or a logical assignment to the position. Job descriptions are subject to change by the Company as the needs of the Company and requirements of the job change.

We offer the following benefits and compensation:

Health care benefits including medical (employee and employer contributions), dental, and vision, short-term disability, life, accidental death and dismemberment, and emergency air transportation insurance. Additional insurance is available through Aflac including accident, critical illness, short-term disability, and hospital insurance. Retirement benefits with employer contributions and deferral options. Paid time off includes 7 dedicated holidays, 120 hours of accrued vacation per year, and 1 hour of sick leave per every 40 hours worked. Year-end discretionary bonus.

Job Type: Full-time

Pay: $17.00 - $26.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Supplemental Pay:

• Bonus pay

Work Location: In person

Job Type: Full-time

Pay: $17.00 - $26.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Work Location: In person

Salary : $17 - $26