What are the responsibilities and job description for the Assistant Director of Admissions position at NAFSA: Association of International Educators?
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Employer Lycee Francais De New York Location Upper East Side, NY Closing date Feb 28, 2025
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Specialty Admissions Position Type Assistant Director Hours Full-time Employment Type Permanent Organization Type Other
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Position Summary
The Lycée Français de New York, a world-leading independent bilingual French K-12 educational institution, recognizes student safety and well-being as its first responsibilities. Indeed, at the Lycée, the student is at the center of everything we do. Consistent with its mission to embrace diversity, our school strives to build an inclusive, culturally sensitive, and equitable community of teaching and learning where everyone feels a strong sense of belonging in pursuit of educational excellence. The Admissions Department plays a vital role in the Lycée's effort to attract, enroll, and retain a diverse and dynamic student population who will benefit from the school’s unique culture and programmatic offerings and contribute to the community.
The Assistant Director of Admission is an integral part of the Admission Office team and shares responsibilities for all the Office’s activities during the year. The Admission Office welcomes hundreds of families annually during the Admission season and processes applications for these families. It is the first and most extensive point of contact for many people’s experience with the Lycée. The Assistant Director reports to the Director of Admissions and Enrollment and works with the Associate Director of Admissions and the Admissions Operations Manager. The Assistant Director is responsible for swift and strategic follow-up on inquiries and will manage Middle and High School applications through post-enrollment. The Assistant Director is expected to collaborate with the entire office and contribute to the school’s overall admissions, enrollment, and retention goals.
At the Lycée, all employees are committed to the delivery of the School’s Mission, to upholding its Diversity Statement and to supporting the vision of the Head of School and the Board of Trustees. They are expected to provide encouragement, offer positive reinforcement, and show respect for each student and each other.
This position requires additional work hours as needed for school events and/or school-sponsored activities.
Essential Duties And Responsibilities
In collaboration with the Director of Admissions and Enrollment, the responsibilities of the Assistant Director of Admissions include, but are not limited to:
- Admissions and Enrollment:
- Assist with the development of inquiry-to-enrollment strategies, communication plans, and information sessions on a seasonal basis
- Assist with the implementation of all Y6-12 admission and recruitment strategies developed in conjunction with the DA E
- Serve as the primary point of contact for all Y6-12 admissions-related concerns
- Update the admissions application database and event calendars as needed
- Guide prospective students and families through the admissions and enrollment process
- Ensure that all required application documents are received for each Y6-12 applicant
- Interview Y6-12 student applicants and their parents/guardians
- Assist the Admissions Operations Manager in organizing Secondary Student Evaluation Day
- Read applications and make recommendations about applicants to the Director of A E
- Provide admissions data reports as requested by school administrators
- Provide the Lycée registrar with all report cards for newly enrolled students
- Assist in the re-enrollment process for all current students in Y6-11
- Lead in-person tours of the school during the day
- Serve as an SEVP Designated School Officer
- Provide coverage for absent Admissions team members
- Assist with other duties and projects as assigned
- Event Planning and Outreach:
- Assist in the development and implementation of all on- and off-campus programs for prospective students and families (e.g., Open Houses, Feeder school visits, First-Year Family welcome events)
- Assist in all aspects of Lycée hosted virtual and in-person Y6-12 admissions events
- Travel to represent the school at local admission events as agreed upon with the DA E
- Community Engagement and Retention:
- Assist in implementing retention initiatives with current students and parents
- Assist in the development and cultivation of relationships with feeder schools, community-based organizations, and parent/alumni volunteers in the local region
- Actively participate in the student community by supporting the Student Life program (e.g., serving as a club advisor, chaperoning school trips, supporting the events of other school departments)
- Collaboration and Professional Development:
- Work collaboratively with colleagues across all departments to foster a positive working and educational environment
- Attend and participate in required faculty and staff meetings and department meetings
- Participate and engage fully in individual reviews and evaluations; be open to feedback and set goals with a supervisor
- Pursue professional development opportunities; display willingness and ability to grow, learn, and practice self-reflection
- Participate in preparing and facilitating meetings with Current Student and Parent Ambassadors
- Work in close collaboration with the pedagogical team to stay up to date with curriculum and program changes within each academic division
- Data Management and Strategy
- Working collaboratively with the DA E and other Admission Team members to develop, maintain, and use data strategically to guide office operations
Qualifications And Skills
Education/Experience
- Bachelor’s degree required; Master’s degree preferred.
- At least five years of experience in admissions or classroom teaching, preferably in an international school setting.
- Exceptional written and verbal communication skills in French and English;
- Strong organizational and follow-through skills; ability to independently establish and manage multiple and often competing priorities, meet deadlines, and maintain accurate student/family records.
- Excellent interpersonal skills coupled with the ability to consistently provide a high level of customer service and responsiveness to students and parents while demonstrating a balance of warmth, professionalism, and accuracy
- Results-driven and highly motivated, with a strong ability to achieve measurable goals in a competitive market.
- Experience working with Middle and Upper School-aged students.
- Ability to be a collaborative team player who works well independently, takes initiative, embraces feedback, is adaptable and solution-oriented.
- Commitment to an educational vision that aligns with the Lycée’s core principles.
- Demonstrated cultural competence and commitment to fostering an inclusive community, including experience with anti-racist work.
- Experience with, or interest in, working with international students and families.
- High integrity and discretion in handling sensitive information.
- Outstanding organizational, time management, presentation, and interpersonal skills.
- Proficiency in office equipment, technology and cloud-based systems, including Google Suite.
- Ability to work at least 40 hours per week, Monday-Friday.
- Willingness and availability to work evenings and weekends as needed, particularly during peak admissions and enrollment periods.
- The ability to travel domestically and conduct physical tours of campus is required.
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