What are the responsibilities and job description for the Administrative Assistant position at NAI Martens Commercial Real Estate?
About NAI Martens
NAI Martens is the largest full-service commercial real estate firm in Kansas. Founded in 1948 and headquartered in Wichita, NAI Martens provides a vast array of commercial real estate services throughout south-central Kansas. President Grant Glasgow, SIOR leads a team of professionals with over 150 years of combined commercial real estate experience. NAI Martens is one of the five Martens Companies.
NAI Martens clients have a distinct advantage in commercial real estate services. Whether real estate requirements are in one market or many, we help you understand the market, acquire, dispose of, develop or manage your property. Our clients appreciate local area expertise, personalized service, and unmatched marketing of their properties.
About the job
The Administrative Assistant will manage confidential documents and materials, ensuring compliance with data standards for storage and maintenance. Furthermore, the role encompasses the administration of operational activities within the Real Estate office. The position also requires facilitating day-to-day operations, which includes managing incoming and outgoing correspondence, emails, phone calls, and mail. The ideal candidate should be a great communicator who is driven and highly detail oriented
Responsibilities
- Complete paperwork for all real estate transactions in a timely manner to ensure a deal is closed as quickly as possible
- Monitor deadlines and provide notices to appropriate parties when necessary
- Ensure each transaction complies with legalities and any tax withholdings are complete
- Schedule necessary appointments with all parties, including open houses and the final walkthrough
- Help organize community outreach events to improve our standing in the local area
- Produce all marketing materials including brochures, flyers, online marketing, social media posts, etc. to continuously build our brand
- Compile and distribute weekly/monthly reports and communicate key results to the rest of the team to ensure company goals are being met
- Deliver concierge-level customer service to sellers, buyers, and lenders to improve customer satisfaction ratings
- Participate in training sessions to improve skills with administrative tasks in the real estate industry
Qualifications
- High school diploma or equivalent required
- Real estate license preferred
- Previous experience in the real estate industry
- Available evenings and weekends
- Has knowledge of Microsoft Office and customer relationship management software
- Excellent written and verbal communication skills
Benefits
401(k)
Dental insurance
Flexible schedule
Health insurance
Vision insurance