Executive Assistant/Office Manager

Company Description

Namasté Laboratories is dedicated to creating holistic, innovative remedies for hair, skin, and body care. As a leader in natural and therapeutic health and beauty products, Namasté specializes in hair and scalp restoration, chemical reformation, and styling aids. Our flagship brand, ORS™ (Organic Root Stimulator™), is renowned in the multicultural hair care market for exceptional quality, performance, and integrity. We offer trusted products such as ORS™ Olive Oil, HAIRepair™, and Curls Unleashed™, which cater to the demand for effective natural products.

This is a critical role that will be responsible for accurate and timely reporting of financial statements; handling US corporate and sales tax matters; monitoring internal controls; and maintaining the general ledger. Responsibility also includes serving as the liaison between internal and external auditors with the company.

We are seeking a highly organized and motivated individual to serve as our Office Manager & Executive Assistant reporting to CEO. In this dual role, you will be responsible for ensuring the smooth day-to-day operations of our office while providing dedicated administrative support to the CEO. The ideal candidate is a proactive problem-solver with exceptional communication skills and a strong ability to multitask.

Essential Responsibilities:

Office Management:

• Manage all aspects of office administration, including ordering supplies, maintaining equipment, internal office phone system and coordinating vendors (e.g., cleaning etc.).
• Will serve as Liaison with building management on issues related to elevator, plumbing, lighting, heating etc.
• Oversee and organize office space, ensuring a clean, efficient, and welcoming environment.
• Greet visitors at front desk and notifying host on arrival
• Handle incoming and outgoing mail and deliveries including bill payments
• Manage office budget and track expenses.
• Manage all travel arrangement for Staff & home leave for their families including hotel/airline/transport reservations
• Assist with the planning and coordination of company events and meetings.
• Implement and maintain office policies and procedures.
• Support in onboarding of new employees

CEO – Executive Assistant:

• Provide comprehensive administrative support to the CEO, including managing calendars, scheduling appointments, and coordinating travel arrangements.
• Prepare presentations, reports, and correspondence on behalf of the CEO.
• Assist with errands or tasks for the CEO and visiting board members as required.
• Act as a liaison between the CEO and internal/external stakeholders.
• Maintain confidentiality and discretion in all matters.

Qualifications:

• Proven experience as an Office Manager, Administrative Assistant, or similar role (3 years).
• Experience supporting C-level executives is highly preferred.
• Strong organizational and time management skills with the ability to prioritize effectively.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and as part of a team.
• High school diploma required; Associate's or Bachelor's degree preferred