Administrative Assistant - Health and Human Services Agency

The Napa Valley

Napa County is home to 140,000 residents who share a strong sense of community and a legacy of preserving and protecting our rich agricultural heritage.

Located in the heart of California's preeminent wine region, the Napa Valley is also part of the dynamic San Francisco Bay Metropolitan Area. With its sunny Mediterranean climate and proximity to the mountains and ocean, the Valley offers residents easy access to virtually unlimited shopping, dining, cultural and recreational opportunities.

The Napa Valley's strategic location, natural and cultural resources, history of responsible land use planning and attractive quality of life provide the ideal mix of small town living and big city amenities.

Napa County as an Employer

As an organization, the County is dedicated to improving the lives of our citizens and reflecting the best of the community's values: Respect, Accountability, Dedication, Integrity and Innovation. Learn more HERE .

The Position

The Administrative Assistant in Health and Human Services performs a variety of responsible technical and administrative duties in support of the Employee Services and Organizational Development Unit, in Operations. This position liaises often with County Human Resources to coordinate departmental personnel functions, and with the Auditor Controllers Office for payroll processing. Activities include payroll time entry, review, and adjustments; timekeeping guidance, training, and corrections; personnel action processing, leaves calculation and tracking; and form administration for Conflict of Interest and Credentialing policies. The incumbent of this position will be expected to understand and interpret, with direction, County personnel policies, FMLA, State disability and miscellaneous leaves with or without pay requirements. This position will require the ability to research, collect and summarize information, aggregate data, and develop and document standard operating procedures. Strong communication and customer service skills to support employees across the agency will also be paramount to be successful in this position.

This recruitment is being conducted to fill one full-time position. The list established by this recruitment may be used to fill future full-time, part-time, limited term, and extra help vacancies up to one year.

Memorandum of Understanding (MOU) Agreed Salary increases and Winter Time Off (WTO):

• 3.5% COLA Increase effective 7/1/2025
• 3.5% COLA Increase effective 7/1/2026
• 32 hours of Winter Time Off
  
  

Position Requirements

Experience and Education:

Experience

Any combination of education and experience that would likely provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the knowledge, skills, and abilities would be:

Two years of responsible technical or administrative clerical experience, including experience working in personnel administration.

Education

Equivalent to completion of two years of college with course work in business administration, public administration, or related field. (Additional qualifying experience may be substituted for the required education on a year-for-year basis.)

License or Certificate*

Possession of a valid California Driver's License.

• Any license, certification, or registration required for this position shall be maintained (i.e. active and in good standing) at all times during employment with Napa County. For continued employment with Napa County, you must maintain such license, certification, or registration to meet the minimum qualifications of this position.
  
  

THE RECRUITMENT PROCESS

Application Deadline 5:00 pm (PST) on Date January 3, 2024 Application Screening & Supplemental Questions Scoring Week of January 6, 2024

Supplemental questions will be scored by the subject matter experts. Only the most qualified applicants from the scoring of the supplemental questions will be invited for an Oral Panel Interview.

Oral Panel Exam Week of Date January 13, 2024 Establish Eligibility List By January 24, 2024

Only the most qualified candidates from the oral panel exam will be placed on the eligibility list and may be considered to fill positions for up to one year.

While we've done our best to create a reliable schedule, please note that there may be unforeseen circumstances that require adjustments.

Human Resources reserves the right to make changes, additions or deletions to the examination dates/processes.

Example of Duties

View the full job description including the examples of duties for Administrative Assistant - H & HS .

Disaster Service Workers

Napa County employees automatically become Disaster Service Workers. This means that when Napa County experiences emergencies (earthquake, wildfire, power outage, flood, etc.) you may be asked to pivot from your regular duties to provide critical services to those affected by the emergency. (Cal. Gov. Code

• 3101.)
  
  

Benefits

Learn more about the benefits package for this position .

ADA Accommodation

Applicants requiring accommodation during the application and/or selection process pursuant to the Americans with Disabilities (ADA) Act should contact County of Napa Human Resources at (707) 253-4303.

Napa County is an Equal Opportunity Employer.

Public Services Employees Benefits Information

SALARY -

Salaries are based on a five-step range. Appointments are usually made at the beginning step with advances occurring at six months and the completion of each year thereafter. Salary rates are reviewed annually.

Additional Benefits Info -

Click here for additional benefits information forPublic ServicesEmployees:

https://www.countyofnapa.org/DocumentCenter/View/25886/Benefits-Summary---Public-Service-Employee-PSE

These Benefits Do Not Apply To Extra Help Positions

EMPLOYMENT INFORMATION

PHYSICAL STANDARDS -

Certain designated County positions require a candidate to pass a physical examination prior to appointment. Offers of employment are conditional upon successful completion of this examination.

FINGERPRINTING -

All employees hired into allocated positions or extra help positions will be fingerprinted.

SELECTION PROCESS -

FOR POSITIONS IN THE DEPARTMENT OF CORRECTIONS AND THE PROBATION DEPARTMENT - The selection process will include an oral board interview, psychological assessment, background investigation, and a pre-employment physical exam.

Closing Date/Time: 1/3/2025 5:00 PM Pacific