What are the responsibilities and job description for the Napa Valley College Foundation Administrative Assistant Job Position position at Napa Valley College Foundation?
Job Summary
We are seeking a motivated and organized Foundation Assistant to be responsible for the coordination of the Foundation's administrative activities, including office management, marketing, event support, data entry, filing and other administrative tasks.
Duties:
Regularly checks inventory and orders NVCF office, program and event supplies as needed.
Maintains donation records (in electronic and hard copy files).
Coordinates activities of the Board of Directors and committees, including calendar management, booking rooms, coordinating supplies, producing documents, and updating board books.
Assists with processing of all donations and payments to NVCF, according to established procedures.
Prepares letters of acknowledgement for NVCF donors for their tax purposes.
Coordinates mail merges and form letters for major appeals.
Writes and updates knowledge base for Salesforce and donation processes and procedures.
Coordinates operations, logistics, timelines, checklists and budget for NVCF special events.
Manages schedule for special events and coordinates all marketing and activities.
Updates and maintains NVCF webpages.
Set up and assist with eBlasts/Social media execution.
Manages scheduling of committee meetings and Executive Director’s activities.
Qualifications
- Proficiency in Microsoft Office, Word, Excel and Outlook.
- Strong computer literacy with the ability to navigate various software programs efficiently.
- Excellent organizational skills with attention to detail.
- Salesforce experience a plus, but not required.
This position offers an excellent opportunity for personal growth and professional development within a fast growing and Foundation and educational institution. We welcome applicants who are eager to learn and contribute positively to our team.
Job Types: Part-time, Temporary
Pay: From $24.00 per hour
Expected hours: No less than 15 per week
Schedule:
- 8 hour shift
Work Location: In person
Salary : $24